Executive Assistant jobs in Canada

We are hiring an Executive & Personal Assistant to support the President and CEO for our Real Estate Development client. This role encompasses Executive Administrative support and Personal Assistant responsibilities. Prior experience and the ability to effectively time manage such a diverse role is required. A valid Driver's License and reliable vehicle are required. This position is fully in office.

ABOUT OUR CLIENT
Our client is a Vancouver based real estate development company with projects across North America. They have rental, market, and commercial construction projects. The Executive Assistant will support the President and CEO, involving day to day EA responsibilities and PA work. Our client is known for providing employees growth and professional development opportunities and strive to create a strong culture and work environment.

ABOUT THE OPPORTUNITY
The Executive Assistant will handle scheduling, calendar management, all meeting requests and complex travel arrangements. Personal assistance will include errands, booking appointments and travel.

ABOUT THE POSITION

1. Calendar management.
2. Schedule meetings and ensure meeting materials, presentations and agendas are prepared.
3. Complex travel arrangements.
4. Expense reports.
5. Acts as the main point of contact for calls and emails.
6. Filters and prioritizes communications.
7. Manages and prepares correspondence.
8. Maintains documents and general files.
9. Runs errands, and books travel, reservations, appointments and general personal assistance required.

THE REQUIREMENTS

1. Post secondary degree or diploma in business, administration, or related field.
2. 5+ years of experience in an Executive Assistant position supporting a President or C level executive.
3. Prior experience supporting multiple executives is desired.
4. Must be able to manage highly confidential information with discretion.
5. Strong calendar management skills.
6. Excellent time management skills, you must be able to meet deadlines and work with a sense of urgency.
7. Strong communication skills.
8. Intermediate Microsoft Office skills.
9. Highly organized.
10. Flexible to handle EA and PA responsibilities.
11. Available and flexible with work hours.
12. Class 5 Driver’s License and reliable vehicle.

COMPENSATION
Annual salary up to $95,000 depending on experience. Comprehensive benefits, and wellness. RSP matching and discretionary bonus.

HOW TO APPLY
Please apply directly to this posting with the most recent version of your resume. If you would like to speak with us regarding this position, please contact Lauren Tokawa at: 604 689 8687 ext. 227 or email Ltokawa@impactrecruitment.ca. To learn more about our open positions, visit us at impactrecruitment.ca.