Executive Assistant jobs in Canada

About Us

One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

Join Our Team as an Executive Assistant

Are you a highly organized, proactive administrative professional looking to make an impact within local government? The City of Coquitlam invites applications for two Executive Assistant positions, supporting visionary leaders who are shaping the future of our community:

• Executive Assistant to the General Manager, Finance and Legal
• Executive Assistant to the General Manager, Community Services

About the Roles

EA to General Manager of Finance and Legal: Under the leadership of GM Finance and Legal, you will play a key role supporting the department that guides Coquitlam’s financial frameworks and legal affairs with precision and integrity. This is an exciting opportunity to work alongside a forward-thinking leader in a fast-paced, dynamic environment where your exceptional organizational skills, sound judgement, and proactive support will make a visible difference every day. You’ll thrive in a role that values trust, efficiency, collaboration, and innovation in public service, while helping keep complex priorities moving seamlessly forward.

EA to General Manager of Community Services: Under the leadership of the GM Community Services, you will play a key role in supporting this newly created department that supports some of the City’s most public-facing services including recreation, culture, facilities management, festivals and events, community partnership and social planning. This is an exciting opportunity to work alongside an innovative and inclusive strategic leader in an evolving and community-focused service area where your exceptional organizational skills, sound judgement, customer service orientation, and proactive support will make a visible difference every day.

What You’ll Do

• Provide high-level, comprehensive administrative support including calendar and email management, meeting coordination, and preparing important documents.
• Coordinate, proofread, and track key reports to City Council.
• Serve as the welcoming first point of contact for internal and external stakeholders—from city staff and government agencies to the public.
• Manage confidential and sensitive information with the utmost discretion and professionalism.
• Facilitate smooth communication across departments and with external partners to support leadership priorities.
• Take initiative to support the General Manager and department with other duties as needed.

About You

You are an exceptional, detail-oriented professional with a minimum of five years’ experience supporting senior executives. You thrive in fast-paced environments, possess strong organizational skills, and bring creativity and diplomacy to your work. You understand the importance of political sensitivity and exercise sound judgment when handling confidential information. You enjoy being part of a team while confidently working independently.

Required Skills and Qualifications

• Proven ability to learn quickly and adapt to new information.
• Outstanding verbal and written communication skills, comfortable engaging with senior leaders, colleagues, and external stakeholders.
• Demonstrated technical aptitude and digital literacy, including experience working with enterprise systems.
• Minimum 5 years of experience in an executive assistant or senior administrative role.
• Strong problem-solving skills, with the ability to prioritize and manage competing demands.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Diploma or degree in Business Administration, Office Administration, or a related field is preferred; equivalent education or experience will be considered.
• Valid Driver’s License.

Preferred Qualifications

• Understanding of public sector environments, including relevant legislation, policy frameworks, and organizational procedures.
• Understanding of Finance and Legal functions within a public sector or corporate environment (for the Finance and Legal position) is a strong asset.
• Strong interpersonal skills with the ability to liaise effectively with diverse community groups and stakeholders.
• Experience working with multiple departments or cross-functional teams in a collaborative environment.
• Proficiency with project management tools and software is an asset.
• Experience drafting communications, reports, or presentations focused on community programs or services.

What We Offer:

This excluded position has an annual salary range of $93,112 - $100,711 (2025 rates). The rate of pay is based on a variety of factors including qualifications, knowledge, experience and skills.

You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. Additionally, there is an opportunity to participate in a flex day program. The City offers an attractive vacation and extended benefits package, including the ability to contribute to the Municipal Pension Plan.

Accessibility / Equal Opportunity Employer

The City of Coquitlam is proud to be an Equal Opportunity Employer working towards enhancing equitable practices in our recruitment and retention processes. As an organization we are committed to creating an inclusive work environment to support our growing and diverse work force. To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit coquitlam.ca/edi for more information.

If at any time during the application or recruitment process you require additional assistance or an accommodation, please contact our team for confidential support. Staff can also provide in-person support if required.

Applicants under consideration may be required to undergo a police information check (with no adverse reports).

Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!

Please apply online at www.coquitlam.ca/careers by 11:55 pm on February 26, 2026.

Important: We thank all applicants for their interest; however, only those selected for an interview will be contacted.