Administrative Assistant jobs in South Africa

PERSONAL ASSISTANT / OFFICE MANAGER

Location: West Rand

Salary: RK CTC per annum

Reporting to: General Manager and supporting Admin and Plant Managers

1. Handle all travel, accommodation, and related bookings for functions on Travel IT
2. Upkeep of impeccable filing systems
3. Diary management and scheduling of meetings
4. Monitor all time and attendance, including sick leave and leave for Plant personnel
5. Preparation of overtime payments and familiarity with time and attendance functions
6. Prepare and upload all standby allowances for personnel and handle payments
7. Systems administration, uploading new procedures for 4 separate plants in SharePoint
8. Manage utility allocations (electricity, water, etc.)
9. Monitor telephone usage
10. Creation of orders
11. Compile reports on man-hours worked for SHE department
12. Upload contractors on SAP system
13. Ordering of supplies from stores for security, admin, and Safety personnel
14. Minute taking and typing up thereof
15. Assist with preparation for compilation of budgets

Matric plus Secretarial qualification