Administration jobs in South Africa

Job Location: Johannesburg, Gauteng, South Africa

Application Deadline: March 06, 2026

Job Purpose: The Business Development Administrator plays a pivotal role in supporting the firm’s growth strategy by providing operational and administrative assistance across business development initiatives. This includes managing the end-to-end administration of tenders and proposals, maintaining databases and records for key and mega accounts, and ensuring the timely delivery of high-quality submissions that align with brand and regulatory standards.

• Tender Administration
  • Monitor tender portals and internal sources for relevant opportunities.
  • Support the tender lifecycle: registration, compilation of documents, document collection, clarification management, submission scheduling, and compliance tracking.
  • Liaise with procurement teams to ensure alignment with tender requirements.
  • Maintain and update a tender register with submission outcomes and feedback.
• Proposal Administration
  • Coordinate the collation of proposal content in collaboration with service line teams and subject matter experts.
  • Format and proofread proposals to ensure compliance with the firm’s branding and regulatory bodies.
  • Maintain a proposal content library including updated CVs, bios, case studies, methodologies, and firm credentials.
  • Track all proposal submissions and assist in reporting win/loss ratios.
• Key & Mega Account Administration
  • Maintain accurate timelines of engagements and presentations to CMO.
  • Perform administration for each Key and Mega Account on SharePoint.
  • Support client teams with administrative needs related to account planning, stakeholder mapping, meeting follow-ups, and reporting.
  • Coordinate meetings, briefings, and update sessions between client service teams and BD leadership.
  • Assist with compiling performance reports, relationship dashboards, and client satisfaction insights.
• CRM & Document Management
  • Capture and update client and opportunity data on the CRM system.
  • Manage SharePoint and other BD platforms to ensure documentation is accessible, current, and compliant.
  • Create filing structures for proposals, tenders, and key and mega account documents.
  • Support client surveys and maintain accurate data for the firm.
  • Ensure data integrity and compliance with internal policies for data management and reporting.
• General/Ad hoc Support
  • Assist in organising BD-related events and campaigns targeting sectors or accounts.
  • Provide administrative support to the BD team, including calendar management, minute-taking, travel coordination, and vendor liaison.
  • Participate in regular BD team meetings, contribute to team initiatives, and support ad hoc requests.
  • Support cross-functional business development projects as needed.
  • Mapping of key stakeholders for business development initiatives.

• Strong organisational and project coordination skills.
• Excellent verbal and written communication.
• Attention to detail and ability to work under pressure with tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM tools (e.g., Salesforce, Dynamics).
• Familiarity with tender portals, SharePoint, and proposal management platforms.
• Understanding of regulatory requirements (IRBA, B-BBEE, etc.) in professional services is advantageous.

• National Diploma or Bachelor\'s degree in Business Administration, Marketing, Communications, or a related field.
• 2–4 years of experience in business development support or administration, preferably within a professional services or audit firm.
• Experience with tender and proposal administration in a regulated environment is required.

• Ability to handle and manage stress
• Excellent interpersonal skills
• Critical thinking
• Able to work independently
• Excellent communication skills
• Agile
• Self-starter
• Innovative
• Creative
• Collaborative
• Excellent time management and organizational skills
• Detail orientated