Hr Administration jobs in South Africa

Position summary: Industry: Scientific, Research & Development

Job category: HR Administration

Location: Randburg

Contract: Fixed Term Contract

Remuneration: Market Related

EE position: Yes

Introduction: Mintek has an exciting career opportunity for an HR Administrator: Remuneration & Benefits.

The successful candidate will be responsible for administering employee information processing through creation, maintaining, updating, and retention of employee information/files both manually and electronically.

Ensuring % data integrity, whilst adhering to policies, procedures and legislation framework.

All suitably qualified and experienced candidates are invited to apply.

1. Operations: Maintain the employee master data throughout the employee life cycle from joining to leaving, while adhering to relevant policies, procedures and legislation.
2. HR Information System updates - Employee onboarding, promotions, transfers, contract renewals, terminations, changes in conditions of employment, leave administration.
3. Document processing, data capturing, and filing to ensure we record all employee transactions.
4. Improve administrative procedures and documentation.
5. Assist with time, attendance and leave administration requirements.
6. Ensure employee data complies with reporting requirements, such as EE/BEE/DoL, Remuneration Analysis.
7. Maintain a meticulous and updated employee filing system for all employee movements.
8. Benefits Administration Processes: Work in collaboration with benefit administration consultants on legislation developments pertaining to pension, medical and risk benefits matters.
9. Ensure that employees have access to, and receive Employee Benefits Advisory Services.
10. Administer benefit claims as per policies and regulations.
11. Update employee files with the latest beneficiary information (manually and electronically).
12. Governance and Risk: Ensure compliance with internal audit requirements of the organisation.
13. Ensure compliance with policies and procedures for clean audits.
14. System compliance with data security and privacy requirements – POPI ACT.
15. Legislative Requirements: Interpret and apply statutory regulations and maintain HRIS system data changes.
16. Advise and guide managers and staff on company policies relating to conditions of employment.
17. Maintain compliance with all relevant employment laws and regulations.
18. Maintain the integrity of Employment Equity Reports.
19. Facilitate audits/verifications by providing records and documentation to auditors.
20. Reporting: Assist departments with aggregated and analysed data/reports according to stakeholder specific requirements.
21. Develop and maintain ad hoc reports to provide HR and other stakeholders with timely and accurate data.
22. Report on Absenteeism, Sick Leave.
23. Report on Employee Movements.
24. Provide regulatory reports BEE, EE, and Remuneration Analysis.
25. People Development: Contribute towards guiding, coaching and mentoring interns in the department.
26. Customer Service: Assisting staff with Employee Information related queries.
27. Providing Support with Employee Self Service Portal (ESS), and Manager Self Service Portal (MSS).
28. Providing information for monthly, quarterly and yearly statistics for various stakeholder reporting requirements.
29. Efficient processing of benefits during onboarding, information updates, and withdrawals for pension fund, medical aid, death and disability claims.
30. Conduct monthly/quarterly induction presentations for new employees.
31. Coordinate onsite presentations for medical aid, risk benefits, financial planning.
32. Administration: Maintain employee master data throughout the employee life cycle.
33. Ensure HR admin deadlines related to employee hire, termination and movements are met.
34. Input employee related data into HRIS.
35. Verify and approve all HR administration data and supporting documentation.
36. Ensure readily accessible electronic and manual HR records are maintained.
37. Audit: Interact with relevant HR section and Payroll to ensure clean audit process.
38. Support internal and external auditors in verification of discrepancies.
39. Business processes and workflow: Assist in analysing HR business processes, workflow and documents accordingly.
40. Give inputs into policies and procedures.
41. Filing: Ensure an up-to-date and accurate filing system is maintained.
42. Overtime: Open and close overtime claim sheet for Division.
43. Verify overtime pre-authorised with actual claimed.
44. Leave management: Verify and audit maternity, sick, annual leave applications.
45. Control and check data for leave and sick leave.
46. Policies and procedures: Input towards updating of Policies and procedures.
47. Participate in policy and procedure reviews.
48. Queries and complaints management: Handle employee queries and complaints regarding HR administration.
49. Reports: Compile and submit HR admin reports.
50. Draw relevant reports from HRIS.
51. HRIS Systems: Maintain master data.
52. Process hourly rates for contract/temporary/fixed term employees.

B degree in Human Resources or relevant field.

Certificate in Payroll Administration (mandatory).

3-5 years' experience working with HR information systems & Payroll Inputs.

In-depth knowledge of HR business processes.

Competent User of Pay Space, IFS, Time and Attendance, Intermediate Ms Office.

Basic Conditions of Employment, HR Policies and Procedures, Payroll and Leave Management.

Ability to work with stakeholders such as employees, divisions, management and external vendors.

A high level of expertise in labour/employment legislation.

HR administration processes knowledge and application.

Excellent analytical skills.

Strong analytical skills.

Strong administrative efficiency.

Written and verbal communication skills.

Flexibility.

Initiative.

Organised, thorough and systematic.