#Office Assistant

Office Assistant

At HelloYes Marketing, we are a globally recognised brand, a powerhouse of creativity, and a trailblazing agency at the intersection of digital and technology. We are on the lookout for exceptionally talented individuals who crave the opportunity to fuel their curiosity and thrive in an environment that champions innovation.

We are seeking a highly organised and dependable Office Assistant to join our team. This individual will play a pivotal role in supporting our office operations and staff by handling a variety of administrative tasks and driving duties. The ideal candidate will possess strong organisational skills, a valid driver’s licence, and a commitment to efficiency and confidentiality.

Administrative Support:

1. Handle tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
2. Manage debtors by sending client invoices and tracking payments.
3. Follow up on supplier payments to ensure timely processing.
4. Oversee office grocery shopping and manage inventory of consumables.
5. Handle petty cash management, including reconciliations and record-keeping.
6. Administer company assets and ensure regular meter readings.
7. Prepare materials for client meetings and manage client birthday celebrations.

Communication

1. Answer incoming calls, take messages, and direct calls to the appropriate person.
2. Collect visitors from Reception and accompany them to the office.
3. Greet and assist visitors with beverages.

Data Management

1. Maintain a filing system for customers and external partners.
2. Update paperwork and manage documents.

Scheduling And Office Maintenance

1. Plan appointments, meetings, conferences, and office events.
2. Ensure the office is tidy, manage equipment, and coordinate with maintenance and cleaning services.

1. Matric Certification
2. Valid driver’s licence and a clean driving record.
3. Proven experience as an office assistant or in a similar role.
4. Familiarity with office equipment and procedures.
5. Strong organisational and time management skills.
6. Excellent written and verbal communication skills.
7. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
8. Ability to work independently and as part of a team.
9. Flexibility and the ability to prioritise new tasks.

If you are passionate and looking to take the next step in your career, we would love to hear from you. Apply today and join the HelloYes Development team! Send the below to hr@helloyes.co.za

1. Please send your resume and a brief cover letter outlining your relevant experience and why you would be a great fit for this role.
2. Include a 30-second Loom video introducing yourself and highlighting your passion for the applied position. This video will help us get to know you better and understand your enthusiasm for the role.