Executive Personal Assistant

Purpose Of The Job
The individual will be responsible for providing Executive and Administrative support to the Managing Director.

Main Functions

1. Screening of calls and determining how callers can best be assisted.
2. Diary management, coordinating internal and external meetings.
3. Dealing with and following up on enquiries in the absence of Executives, with the ability to action time-sensitive tasks.
4. Client liaison and follow-ups.
5. Organize all travel arrangements both local and international if and when necessary.
6. Organizing, planning, and coordinating national conferences and group meetings.
7. Accurate typing, editing, creating, and finalizing of documents within Planet Fitness Format, demonstrating intermediate or advanced ability on Excel.
8. Assisting with formatting, editing, and typing of documents including proposals and reports in Word, Excel, and PowerPoint.
9. General organizing and administrative support as required.
10. Record minutes of meetings and action accordingly.
11. Represent and action a professional manner for the office of the Managing Director at all times.

Requirements

Qualifications and Experience
Matriculation certificate (Grade 12).
Highly skilled and proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
Minimum of 8 years in a Secretarial / Personal Assistant role or with relevant hands-on experience.
5+ years' experience as an Executive PA within a high-level environment.
Ability to work on various Projects, multi-task, and meet the required deadlines.
Ability to prioritize work according to urgency and importance.

Critical Technical Skills or Competencies
Administration must be on point and accurate.
Ability to demonstrate a high level of confidentiality.
Must be proficient in Outlook, Excel, PowerPoint, and Word, and comfortable typing documents and reports.
Previous experience with the preparation of proposals and formatting of documents would be advantageous.
Able to track sudden changes to ensure all tasks are met.
Must be able to work independently and take ownership of all required responsibilities.
Strong ability to prioritize.
Previously dealt with Directors and managed their Office / Personal diaries.
Excellent telephone manners.
Ability to deal effectively with individuals at all levels, including Members, Senior Management, and Directors.
High level of confidentiality.
Excellent organization and administration skills.

Critical Interpersonal or Interactive Skills
Professional and diplomatic.
Able to work under pressure and meet deadlines.
Must be able to multitask and cope with requests from a team perspective.
Self-motivated.
Methodical with attention to detail.
Strong communication (verbal and written).

If you are an employee of Planet Fitness, please ensure that you follow the internal application process.
Please send your CV to [contact email].
If you have not heard from Planet Fitness within 14 days, your application will be considered unsuccessful.