Management Assistant jobs in South Africa

Afrique du Sud

CAPE TOWN

CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)

TotalEnergies Renewables Southern Africa

Assistance / Secrétariat, Projets Industriels

CDI

Minimum 3 ans

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

• Very competitive environment with Tier 1 renewables developers’ competitors;
• Very large Projects – up to 2GWp.
• TERI operates in a strong growth and highly competitive environment.
• TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.

These stakes require permanent coordination with business entities, the Branch and Company.

The main purpose of this position is to coordinate activities and provide administrative support to Project team:

• Support to PMO Manager on all Project Phases: Bidding; Award to FC; Construction; Operations
• Main point of Contact for EPCs and O&Ms
• Record keeping of EPC Meeting Notes
• Maintain database of EPC Track Record and info
• Drafting of EPC RFP
• Follow up with relevant team members to complete EPC RFP attachments
• Upload final EPC RFP and attachments and notify EPC
• Meet with team and EPC to discuss the EPC RFP overview and requirements
• Check receipt of EPC RFP Deliverables and follow up on any missing items
• Upload to SharePoint and inform relevant team members for review purposes
• Manage review and evaluation process for shortlisting
• Coordination of EPC/O&M Agreements and maintain version control on SharePoint
• Manage and co-ordinate the TotalEnergies EPC DD process
• Assist with RSA Internal Key Component RFP`s
• Assist with all RSA Internal 3rd Party RFP`s
• Conduct eDMS (Document Management System) training on all staff and external parties
• Ensure that the project team complies with the document control procedures
• Manage the eDMS workflow process
• Audit Electronic Document Management System (eDMS), site Document Control and folder structure
• Setting up and maintaining Project Communication System supplied by the Company
• Coordinate deliverables on the Technical Take Over package with Project Team
• Facilitate project close out phase and handover process with O&M

• Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
• Good knowledge of EPC Management
• National Diploma in Project Management/ Development studies/any equivalent NQF level
• Fluent in English and ability to speak/read/write one additional language
• Attention to detail
• Excellent communication and presentation skills with small and large groups
• Able to work independently
• Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
• Proven experience with Electronic Document Management System (EDMS)
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Willingness to travel
• A valid Driver’s license

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.