Admin Assistant jobs in Malaysia

Our Company is currently expanding! We are looking for aspiring individuals that fit the below description.

What you can look forward to:

• Attractive Performance Bonus
• Performance appraisal twice a year
• Dental/Body-checkup/Optical Benefit
• Insurance Coverage

Position Summary:

The Executive Assistant (EA) to the CEO plays a pivotal role in supporting the CEO by facilitating effective communication with internal and external stakeholders, managing critical business data, and ensuring smooth operations at the executive level. This role requires exceptional organizational skills, analytical acumen, and the ability to act as a trusted liaison between the CEO and internal/external parties.

Key Responsibilities:

1. Stakeholder Communication & Relationship Management
   Act as a primary liaison between the CEO and internal/external stakeholders, including business partners and key customers.
   Represent the CEO in communications with senior executives, department heads, and external partners.
   Ensure key messages and directives from the CEO are clearly communicated and followed through.
2. Data Compilation, Analysis & Insight Generation
   Gather critical business data from different stakeholders across various departments.
   Compute, analyze, and generate reports with actionable insights to support the CEO in strategic decision-making.
   Identify trends, opportunities, and risks through data-driven analysis.
3. Decision Facilitation & Troubleshooting
   Assist in facilitating and expediting the CEO’s decision-making process by providing well-researched insights and recommendations.
   Chair meetings on behalf of the CEO to address ad-hoc issues and coordinate problem resolution.
   Act as an escalation point for urgent operational matters and propose practical solutions.
4. Calendar & Schedule Management
   Manage the CEO’s calendar efficiently, prioritizing appointments and engagements based on business needs.
   Plan and schedule internal and external meetings, ensuring optimal time management.
   Anticipate scheduling conflicts and proactively resolve them.
5. Confidentiality & Executive Support
   Handle sensitive and confidential information with discretion.
   Prepare briefing materials, reports, and presentations for the CEO.
   Support the CEO in administrative tasks to enhance efficiency and productivity.
6. Process Improvement & Strategic Initiatives
   Identify opportunities to improve internal processes to enhance executive operations.
   Support the CEO in executing strategic initiatives and monitoring progress.
   Act as a project coordinator for special assignments as directed by the CEO.
7. Travel & Availability
   Willing to travel whenever required to support the CEO’s business needs.
   Available to work on weekends or out of normal working hours if necessary to fulfill job responsibilities.

Qualifications & Skills:

• Candidates who possess at least a Degree in Marketing/Business Management or equivalent field.
• Minimum 5+ years of experience as a Personal Assistant (PA) to a Director or C-Level Executive.
• Prior experience in a multinational company (MNC) is an added advantage.
• Strong communication and interpersonal skills to effectively engage with stakeholders.
• Analytical mindset with the ability to interpret and present data insights.
• High level of discretion and professionalism in handling sensitive information.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and business analysis tools.
• Advanced Excel skills (Pivot Tables, Power BI) with the ability to process and analyze data efficiently.
• Willing to work at Kulim Hi-Tech.

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
• Do you have secretarial experience?
• Are you willing to travel for this role when required?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?