HR & Admin Manager

HR & Admin Manager - Bandar Springhill, Seremban

This role will support the company’s growth and development by managing HR functions and administrative operations, with a focus on streamlining processes, ensuring compliance, and supporting both local and expatriate staff. The ideal candidate has prior experience working with Chinese manufacturing companies, is fluent in English, Bahasa Malaysia and Mandarin, and is well-versed in expatriate procedures and regulations in Malaysia.

Key Responsibilities:

• Oversee end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and training and development.
• Develop and implement HR policies and procedures that align with local regulations and company goals.
• Ensure compliance with Malaysian labor laws and regulations and coordinate with legal advisors as needed.
• Manage payroll processes, employee benefits, and compensation structures.
• Handle all aspects of expatriate management, including work permits, visa applications, renewals, and related legal documentation.
• Act as the main point of contact for expatriate staff, assisting with relocation, cultural adaptation, and administrative needs.
• Coordinate with relevant government agencies to ensure compliance with expatriate procedures and policies in Malaysia.
• Supervise and support daily office operations, ensuring efficiency in administrative processes.
• Manage office facilities, supplier contracts, procurement, and any third-party service providers.
• Develop and monitor budgets for HR and administrative expenses, seeking opportunities for cost efficiency.
• Foster a positive work environment and promote open communication channels.
• Organize and manage employee engagement activities, wellness programs, and company events.
• Mediate and resolve workplace conflicts, ensuring a fair and harmonious workplace culture.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of HR and administrative experience, with a background in Chinese manufacturing companies preferred.
• Proficiency in English, Bahasa Malaysia, and Mandarin is required. (Spoken & Written)
• Familiarity with Malaysian labor laws, employment regulations, and HR software systems.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and other administrative software.
• Strong interpersonal and communication skills.
• Excellent organizational and problem-solving abilities.
• Cultural awareness and sensitivity, particularly in managing a diverse workforce.

Benefits:

• 5 days work week (9am to 6pm)
• Health Insurance
• Performance bonus
• Allowance
• Annual Leave
• Hostel with gym, library and etc.

Company Background:

A renowned China-based investor, is expanding operations to Malaysia with the establishment of its manufacturing plant at Bandar Springhill Industrial Park, Negeri Sembilan.