Business Administration jobs in Malaysia

Job Description

Global Meeting Compliance & Disclosure

Associate Specialist, Meeting Compliance & Disclosure

Objectives of this Role

Our company's Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Global Meeting Compliance & Disclosure Associate Specialist is responsible for supporting the global meeting and congress process including meeting compliance audits that are in line with all company policies and guidelines related to meetings and congresses. This role reports under the Cards, Meeting & Expense function, reporting to the Global Meeting Compliance & Disclosure Manager, who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Support the meeting compliance audits for these categories:

1. Meeting Execution
2. ITOV (Transfer of Value) Accuracy
3. Post Meeting Compliance
4. Meeting Closure
5. Pre-Meeting audits on DPSS (Denied Party Sanction Screening) & FCPA (Foreign Corrupt Practice Act)

• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process
• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
• Maintain and continuously update process documentation SOP (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
• Handle inquiries as needed
• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
• Assist management to facilitate continuous process improvement and support lean initiatives and maintain integrity of systems
• Assist in conducting training to educate local markets
• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested
• Effectively manage and prioritize workload efficiently and accurately
• Timely resolve customer queries while maintaining a positive customer service culture

Qualifications

Education:

• Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 1 year of work experience in basic accounting or accounts payable or finance or business administration or Fresh Graduates are encouraged to apply.
• Intermediate Microsoft skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in English.
• Other languages will be an added advantage.
• Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), Ariba, Service Now.

Employee Status: Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements: Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date: 12/13/2024

*A job posting is effective until 11:59:59 PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R316634