Assistant Manager/Manager - Human Resources

Role Summary:

This role is accountable for leading the full spectrum of Human Resources and Administration operations across the Malaysia business entities. The incumbent will oversee key HR functions including payroll, statutory compliance, employee benefits, HR reporting, performance management, work permits, and office administration. This role will also play a vital part in supporting HR transformation initiatives and ensuring regulatory compliance across all levels of HR and administrative processes.

Key Responsibilities:

Position Title: Assistant Manager / Manager – Human Resources & Administration
Reporting To: Senior Manager, Human Resources
Direct Report: Senior Officer, HR & Administration

Key Responsibilities:

• Manage and process monthly payroll accurately and timely across all Malaysian business units.

• Maintain and update HR system data including employee leave records.

• Ensure compliance with statutory obligations (EPF, SOCSO, IRB, EIS) and up-to-date alignment with labour laws and regulations.

• Submit statutory contributions and reports within prescribed deadlines.

• Maintain accurate employee records in accordance with legal and audit requirements.

• Administer staff benefits programs including enrolment in staff insurance and medical plans.

• Handle staff claims related to benefits and liaise with insurers as needed.

• Support the execution of the annual performance review process across all Leader Energy Malaysia entities.

• Monitor probation reviews and provide relevant updates to management.

• Compile and present HR analytics and dashboards for business insights.

• Assist in HR audits and ensure all practices comply with internal controls and statutory standards.

• Manage the application, renewal, and cancellation of employment permits for expatriates and foreign hires.

• Ensure all immigration-related activities comply with local laws and immigration guidelines.

• Support the implementation of HR transformation projects including process improvements and HR operational governance.

• Collaborate on the development of new HR policies and systems enhancements.

• Ensure the workplace is safe, secure, and well-maintained in coordination with the HSE team.

• Support compliance with OSHA regulations and promote a healthy office environment.

• Oversee daily office administrative functions including facilities management, renovations, utilities, and upkeep.

• Manage assets such as company vehicles, pantry supplies, office stationery, and claims processing.

• Supervise and lead the admin team including admin officer, cleaner, and driver.

• Monitor and manage administration budgets and cost controls.

• Perform any other duties as assigned by management in line with the role's scope.

Requirements:

Qualifications:

• Diploma or Degree in Human Resources, Business Administration, or related discipline.

Experience:

• Minimum 6–7 years of relevant working experience, preferably in a similar capacity.

• Proven experience in managing HRIS systems and end-to-end payroll functions.

Technical Skills:

• Strong proficiency in Microsoft Excel is essential.

• Experience in Power Query and Power BI is an added advantage.

Competencies:

• Strong knowledge of Malaysian labour laws, payroll processes, and HR best practices.

• Exceptional communication, organization, and interpersonal skills.

• Strategic thinking with hands-on problem-solving abilities.

• Ability to work independently and collaboratively with internal and external stakeholders.

• Reliable, self-driven, detail-oriented, and capable of maintaining confidentiality.