Personal Assistant Executive

Personal Assistant Executive ID:55427

4,000 MYR ~ 7,000 MYR Kota Damansara/Petaling Jaya

Overview

4,000 MYR ~ 7,000 MYR

IT/Telecommunications, Civil Engineering/Architecture

Job Description

• Responsible for managing CEO day-to-day administrative and operational matters.
• Making appointments, travel arrangements, coordinating business schedules, itineraries, minutes of meetings, and general correspondence.
• Assist in organizing in-house and external events.
• Prepare, compile, coordinate, and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conferences, and events. Prepare refreshments and take minutes as required.
• Facilitate communication from CEO to internal and external stakeholders to ensure messages are effectively communicated.
• Work closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate with cross-functional teams and other departments on special projects as assigned.
• Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
• Assist with other ad-hoc administration and project requirements as needed.
• Occasionally willing to travel outstation.

Qualifications

Requirements

1. Candidate must possess a Bachelor's Degree or Diploma in Secretarial Practice, Business Administration, or a relevant field.
2. At least 3 years of working experience as a Secretary/Personal Assistant to a CEO or Director.
3. Candidates from the IT or Data Center industry will have an added advantage.
4. Exceptional planning, organizational, problem-solving, time management, and multitasking skills. Detail-oriented with a high level of accuracy.
5. Advanced proficiency in office management systems and Microsoft Office Suite.
6. Discretion and trustworthiness when handling confidential information.
7. Strong interpersonal and social skills, able to be tactful and diplomatic when interacting with different levels of people.
8. Ability to work independently and take initiative with a sense of urgency, tolerance, and flexibility.

Additional Information

- Bonus based on KPI performance
- Medical/Outpatient RM600 per annum
- Dental and optical coverage
- Insurance coverage
- If outstation (Pay and Claim)
- Annual Leave: 12 days; Medical Leave: 14 days