Admin Assistant jobs in United Arab Emirates

Inspire Medical is a scientific German corporate based in Dubai, with a long history of providing advanced technology medical devices and equipment for laparoscopic, endoscopic, orthopedic, spinal, and cranial surgeries. Our products aim to improve the quality of surgical procedures globally and eliminate the need for multiple suppliers. We are committed to innovation, passion, and quality to make a positive impact on healthcare.

• Greet visitors and direct them appropriately as needed, maintaining a professional and friendly first impression.
• Answer and forward incoming phone calls and emails, directing inquiries to the appropriate staff members.
• Handle incoming and outgoing mail, courier services, and general correspondence.
• Maintain a tidy and organized reception area and manage meeting room bookings as required.
• Manage office supplies and equipment, coordinating with vendors as needed.
• Support the organization of office events, meetings, and workshops by arranging logistics and coordinating with staff.
• Assist with document filing, data entry, and maintaining accurate office records.
• Help the HR team by screening incoming CVs and organizing shortlisted applications.
• Maintain basic employee records as needed and assist with onboarding documentation.
• Provide general support for office-wide communications and notices as directed by management.
• Prepare invoices, packing lists, and manage shipment documentation as part of invoicing tasks.

• High school diploma or equivalent; a diploma or degree in Business Administration or HR is a plus.
• At least 2 year of experience in an administrative role, preferably with some HR exposure.
• Proficient in MS Office Suite; familiarity with HR software is beneficial.
• Strong organizational, communication, and multitasking skills.
• Detail-oriented, proactive, and approachable with a customer service mindset.