Administrative Assistant (Emiratized Role)

Company Description

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders, and communities to grow through differentiation, agility, and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark at a top company in an exciting & dynamic industry.

Job Description

Job Purpose: To provide support by performing relative office management and administrative duties to ensure smooth operations.

Administration

• Responsible for smooth day-to-day operations and the credibility of all outputs provided. This will include all aspects of IT support and the general working environment regarding office equipment.
• Undertake all executive support work required to help discharge duties efficiently and effectively.
• First point of contact for all enquiries relating to administrative and support matters, such as hiring, target allocations, attendance & leaves, and training coordination.
• Maintain daily appointments, receive clients, and ensure that they are comfortable while waiting to meet the heads of departments.
• Initiate and manage all general business correspondence e.g., emails, letters, reports, legal documentation, faxes (if any). Control and manage the distribution of all business-sensitive or confidential material for the heads.
• Prepare presentations and supporting papers to support the delivery of information required. Undertake additional responsibilities from the team to support their day-to-day work when required.
• Undertake any special projects for the departments’ teams.

Policies, Systems, Processes, and Procedures

• Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

MIS and Reports

• Provide input to the preparation of timely and accurate statements and reports to meet own team’s and/or the wider GCF team’s requirements, policies, and standards.

Qualifications

Minimum Qualification:

• Diploma or bachelor’s degree in Business Administration, Management, Banking, or any related discipline.

Knowledge, Skills, and Attributes:

• Good working experience track record.
• Excellent interpersonal and communication skills (both written and oral).
• Excellent planning and organizational skills to always meet deadlines.
• Well-versed with computer-related skills and knowledge of other office equipment.
• Confident and must have the ability to work without supervision.
• Ability to address client enquiries and to receive VIP clients.

Minimum Experience:

• 3 years of experience in an administrative role supporting senior executives.