Admin assistant - Fugro

Job Description
Responsibilities:

• Assist and support the Administration department with the workflow.
• Manage reception along with receptionist on daily basis.
• Support staff in assigned project-based work.
• Prepare and maintain purchase order and liaise with the suppliers.
• Support Admin Manager for all Dubai and JAFZA office admin matters.
• Support in management tasks such as arranging meetings, travel, transport, accommodation, and restaurant reservations.
• Support in organizing meetings (internal/external), events, and conferences.
• Maintain a well-organized filing/archiving system for all office records/documents.
• Order and maintain office supplies and coordinate with the facility management company for maintenance issues.
• Manage office supplies, equipment, furniture, computer, and telephone services and product orders.
• Contribute to team effort by accomplishing related results as needed.
• Support all tasks related to the efficient and smooth running of the front desk.

You bring (qualifications & experience):

• Must be a UAE national with a Family Book.
• Previous experience in administrative support is advantageous.
• Excellent communication skills in Arabic and English, both verbal and written.
• Problem-solving/judgment: the ability to observe, think critically, and to solve problems using data analysis, interpretation, and reasoning skills.
• Proactive, adaptable, and willingness to learn in a fast-paced environment.