Admin Assistant/Intern

Role: Secretarial Intern

Reporting Line: Team Leader

Requirements:

• Minimum of 2 years secretarial experience from a professional service company
• Excellent working knowledge of MS Office Applications
• Sound knowledge of office procedures
• Working knowledge of record-keeping techniques
• Fast typing speed in English
• Excellent verbal and written communication skills in English
• Arabic language skills desirable but not essential
• Strong interpersonal skills with an ability to build relationships with most senior executives
• Good problem solving and decision-making skills
• Exceptional organisational skills

Primary Job Purpose:

• Writing common forms of legal correspondence
• Help prepare legal documents
• Assist associates by using their thorough knowledge of how to file legal documents and, in some cases, courtroom procedures
• Generate legal content used for communication between attorneys and their clients
• Carry out tasks that require answering phones, running errands, coordinating meetings, and greeting visitors
• Support senior members of a department and back up team leaders in the event of the team leader’s absence when necessary.

Duties & Responsibilities:

• Familiar with legal terminology
• Expected to perform typing and transcription of documentation as required by the associate/partner
• Compose and type letters, memos, correspondence, reports, and other common forms of legal correspondence
• Participate in the billing process, including matter opening and closure, enter monthly timesheets, send payment reminders to clients, and follow up on client billing queries
• Participate in meetings and prepare minutes, amend routine legal documents and correspondence, as well as proofread when required
• Expected to adhere to the Firm’s policies and procedures
• Assist associates with filing of legal documents and, where required, with courtroom procedures
• Coordinate meetings, answer phones, and greet visitors

Relationships:

• Team Leader
• Management Team
• Lawyers
• Secretaries

Terms:

• Duration of internship - TBC
• Salary - AED3000

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.