Admin Assistant jobs in United Arab Emirates

Infinity Developments is seeking a highly skilled and experienced Administrative Assistant to provide top-notch support to our executive team. This critical role will work closely with our leadership to ensure seamless daily operations, effective communication, and exceptional administrative support. If you are a proactive problem-solver with a passion for organization and a knack for building strong relationships, this could be the perfect opportunity for you!

Position: Administrative Assistant

Job Type: Full Time

Location: Iris Bay, Business Bay

Salary: AED 4,500.00

Key Responsibilities:

1. Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.
2. Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure.
3. Serve as a central point of contact for administrative inquiries.
4. Draft PowerPoint presentations and other business documents.
5. Represent the organization and leaders to internal and external parties as required.
6. Assist with other duties such as file maintenance, photocopying, scanning, mailings, troubleshooting, and meeting planning.
7. Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.
8. Support other colleagues when possible, providing timely answers to requests.
9. Assist with office management duties as needed.
10. Stay up-to-date on relevant legal developments and ensure compliance with applicable regulations.
11. Assist with the preparation of legal documents, reports, and presentations.
12. Other duties as assigned.

Qualifications:

1. Bachelor’s degree in business administration, Communications, or a related field.
2. 3+ years of experience as an Executive or Legal Admin Assistant.
3. Exceptional written and verbal communication skills, with a talent for building rapport.
4. Advanced proficiency in Microsoft Office Suite and experience with project management tools.
5. Highly organized and detail-oriented, with a proven ability to prioritize and manage multiple tasks effectively.
6. Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing challenges.
7. Candidates with a legal administration background are preferred.

If you are interested in the Admin Assistant role, please submit your CV to Kurbanova@infinitydevelopments.ae, with the subject line "Admin Assistant." Please note that only CVs received through email will be considered for the position.