Admin Assistant

Secondary School, Intermediate School, Bachelor of Architecture

Nationality

Indian, Filipino

Female

Vacancy

Job Description

• Serve as the primary point of contact for clients, addressing inquiries, concerns, and maintaining strong relationships.

• Handle daily administrative tasks, including answering phone calls, responding to emails, and managing inquiries related to properties.

• Manage property listings (Property Finder, Bayut & Dubizzle), updates, and database management to ensure accuracy and visibility.

• Prepare contracts (Form A, B and F) agreements, and other required documentation in compliance with legal standards for Real Estate Transactions.

• Responsible for preparing tenancy contracts, handling tenants, processing Ejari and DEWA registrations, managing property transfers, and handling conveyancing.

• Coordinate meetings, property viewings, and appointments with clients, vendors, and stakeholders.

• Manage emails, phone calls, and correspondence; maintain organized records and filing systems.

• Handle basic financial tasks, such as processing invoices, tracking expenses, and preparing reports. Coordinate with the finance team to ensure accurate and timely financial record-keeping.

• Assist in the organization and coordination of office activities.

• Adhere to RERA rules and regulations (Full knowledge of Trakheesi).

Desired Candidate Profile

• 1-3 years of proven administrative experience in a corporate environment, showcasing a solid understanding of office operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Ability to manage multiple tasks simultaneously while maintaining a high level of professionalism and composure under pressure.
• A proactive approach to problem-solving, with the initiative to take on additional responsibilities as needed.