Admin Assistant / PA to Head of School

Present a professional impression to parents, guests, and customers. Being the first point of contact within the school as required. Assist with all queries knowledgeably, efficiently, and courteously and support the Head of School from an administrative perspective to support the smooth running of the school.

Key Relationships (Internal and External):

All School Departments

Key Accountabilities:

1. Welcome visitors to the school and register them, following student protection procedures.
2. Respond to telephone/email enquiries from parents and the public.
3. Assist in managing the Head of School's diary and online calendar.
4. Assist with all administrative duties such as photocopying, filing, etc.
5. Assist with the coordination of afterschool activities and afterschool clubs.
6. Understand data protection and confidentiality.
7. Create and distribute the school's daily briefing.
8. Work to deadlines in a calm and confident manner when under pressure.
9. Assist with school events such as Parent Open Days and School Performances.
10. Carry out any such task as shall be deemed necessary to the smooth running of the school.
11. Handle emergency procedures fire drills, lockdown, etc.
12. Assist Head of School with administration.
13. All desk duties including calling parents for absentees and also writing to parents for day-to-day enquiries.
14. Manage early pick up and sick children sign out.
15. Weekly attendance reports and sending out letters regarding lateness for students.
16. Responsible for filing and document management of unexplained absences, leave forms, and late attendances.
17. Liaise with teachers, SLT, administration team, Admissions, facilities, and general management on a daily basis.

Person Specification:

Education: Good general education appropriate to the post.

Experience: A minimum of 2 years working in a similar field.