Executive Assistant jobs in United Arab Emirates

Job Description

Job Title: Executive Assistant

Company: Apparel Group

Location: Dubai, UAE

Job Type: Full-time

Experience: 4-6 years as an Executive Assistant supporting C-suite level Executives

About Apparel Group: Apparel Group is a leading retail company based in Dubai, UAE, specializing in the fashion and apparel industry. With a diverse portfolio of brands, Apparel Group is committed to delivering exceptional retail experiences and staying at the forefront of the industry.

Job Description: As the Executive Assistant to a C-Suite Level Executive at Apparel Group, you will play a crucial role in providing comprehensive support to ensure the efficient operation of the executive office. You will be responsible for managing a wide range of administrative tasks, coordinating executive communications, and facilitating strategic initiatives alongside the C-suite leadership team.

Key Responsibilities:

1. Meeting Coordination: Prepare meeting agendas, presentations, and materials, and facilitate smooth communication and collaboration during executive meetings.
2. Communication Management: Act as a gatekeeper for the executive's email inbox, screening and prioritizing messages, drafting responses, and ensuring timely follow-up.
3. Strategic Partnership: Collaborate closely with the C-suite leadership team to support strategic initiatives, providing insights and assistance to drive organizational goals forward.
4. Project Management: Manage special projects and initiatives on behalf of the executive office, overseeing timelines, resources, and deliverables to ensure successful completion.
5. Decision Support: Conduct research, gather data, and provide analysis to assist the executive in making informed decisions and strategic recommendations.
6. Event Coordination: Plan and coordinate corporate events, conferences, and executive retreats, ensuring seamless execution and a positive experience for attendees.
7. Budget Oversight: Assist in the preparation and monitoring of budgets, expense reports, and financial documents related to the executive office.
8. Professional Representation: Represent the executive office with professionalism and discretion, maintaining a positive image of the company in all interactions.

Qualifications:

1. Bachelor's degree/ Master's degree in Business Administration, Management, or related field preferred.
2. 4-6 years of experience as an Executive Assistant supporting C-suite level executives in a fast-paced environment.
3. Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.
4. Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels of the organization.
5. Proficiency in Microsoft Office Suite and other relevant software applications.
6. Experience in managing executive email accounts with the ability to respond effectively and maintain professionalism.
7. Proven ability to maintain confidentiality and handle sensitive information with discretion.
8. Strategic mindset with the ability to anticipate needs and proactively address challenges.
9. Flexibility and adaptability to thrive in a dynamic and rapidly changing environment.