Office Assistant jobs in United Arab Emirates

A very well established firm in Dubai is looking for a Junior office assistant to join their team. This person will support the office manager, the CEO and the accountant.

• Arrange meetings, conference calls, interview schedules and manage the calendar.
• Organise complex itineraries for trips.
• Have good knowledge of travel networks, airlines, hotels, train systems, car rentals, etc.
• Arrange visa accommodations.
• Act as a point of contact for teams, dealing efficiently and politely with client and internal requests.
• Organise room bookings and catering for internal and external events.
• Arrange and book cabs, hotel bookings, and provide currency exchange.
• Schedule conference calls and video conferences for the entire team.
• Use initiative to resolve expense‑related issues when they arise.
• Prepare and process complicated invoices to meet payment deadlines; use initiative to resolve invoice‑related issues.
• Provide intermediate to advanced levels of Word, Excel, & PowerPoint for presentation material preparation.
• Prepare, complete, and distribute materials as necessary.
• Maintain confidentiality on all aspects of workload.

• Previous experience as an assistant (minimum 6 months).
• Excellent understanding of urgency.
• Previous accounting experience.
• Arabic speaking is an advantage.
• Ability to work independently.
• Ability to organise and prioritise complicated travel.
• Excellent attention to detail.
• Ability to manage stress, personable, self‑confident.
• Ability to anticipate needs, particularly for repeated tasks.

In November 2010, GCC specialist recruiter iQ Selection joined forces with global professional recruitment consultancy Morgan McKinley, forming Morgan McKinley. With 24 offices globally, Morgan McKinley connects specialist talent with leading employers across multiple industries and disciplines. We work very closely with international corporates, top investment banks, and local SMEs to provide those looking for their next career move with the best job opportunities. From our Dubai office, we provide specialist recruitment expertise spanning Financial Services & Finance; Sales, Marketing & Support; and Technical sectors throughout the GCC region, with dedicated consultants delivering focused sector and local knowledge. We are fully committed to promoting the government’s Emiratisation policy.