Administration jobs in Malaysia

Posted: 9 hours ago | Type: Permanent | Salary: Competitive

GIC is one of the world's largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world's industry leaders. As a leading global long-term investor, we work at the Point of Impact for Singapore's financial future, and the communities we invest in worldwide.

Chief Operating Officer (COO) Office
The COO Office supports our COO to streamline operations and align them with strategic goals. You will work with the COO, Heads of Departments, and stakeholders across GIC to achieve operational excellence.

What impact can you make in this role?
We contribute to GIC's success by ensuring operational efficiency, performance monitoring, and risk management. The COO office collaborates with stakeholders across GIC to foster continuous improvement through cross-functional collaboration, quality assurance, and performance evaluation.

What will you do as a SVP, PMO Lead?
The PMO Lead is responsible for leading the Project Management Office (PMO) in GIC within the COO's Office. This role involves the development, implementation, and continuous improvement of project management processes, methodologies, and best practices to ensure consistent delivery of high-quality results across all projects aligned to the organizational strategic objectives.

The PMO Lead will be required to work with an external group of consultants to co-create and step up the existing PMO functions to an enterprise-wide level with the immediate need to establish enterprise project management office (PMO) practices, governance, and artefacts.

• Set the PMO vision and engender commitment from the organisation at all levels, particularly senior management.
• Provide the strategic direction and roadmap for the PMO practice.
• Establish governance and ensure alignment of project management practices with organizational goals and objectives.
• Oversee the management of project portfolio, ensuring projects are prioritized and aligned with strategic objectives.
• Set-up and facilitate forums and committees to enable strategic business decision-making.

• Develop and maintain project documentation, reports, and dashboards to provide visibility into project status and performance.
• Track and report on project key performance indicators (KPIs) across GIC.
• Provide regular management reports and status updates to senior management.
• Ensure accurate and timely reporting of project progress and performance metrics.

• Develop, implement, and maintain PMO standards, methodologies, and frameworks.
• Continuously improve project management processes and tools to enhance efficiency and effectiveness.
• Monitor project performance and support successful delivery of projects within scope, budget, and timeline.

• Act as primary point of contact for senior executives regarding project status, risk, and escalations.
• Facilitate communication and collaboration among stakeholders, including senior management, business teams, and project managers.
• Provide guidance and support to project managers and business teams.

What makes you a successful candidate?

• Education & Experience
  • Bachelor's degree in Business Administration, Project Management, or related field.
  • Extensive experience in project management, with a proven track record of managing complex projects and leading PMO functions.
  • 12 years of relevant experience in portfolio management/ project delivery, process improvement, and governance in a large enterprise.
• Skills & Competencies
  • Strong knowledge of project management methodologies, tools, and best practices.
  • Excellent leadership, communication, and interpersonal skills.
  • Ability to think strategically and align with organizational goals.
  • Strong analytical, problem-solving, and decision-making skills.
• Certifications
  • Project Management Professional (PMP) certification or equivalent is highly desirable.
• Technical Proficiency
  • Proficiency in project management software and tools such as Planview, JIRA.
  • Familiarity with data management and governance principles.

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit, and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Learn More about our COO Office here:
https://gic.careers/departments/chief-operating-officer-office/

Our PRIME Values
GIC is a values-driven organization. GIC's PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our clients, business partners, and employees. PRIME stands for Prudence, Respect, Integrity, Merit, and Excellence.

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