Office Assistant jobs in Canada

Overview

Languages: English

Education

• Bachelor's degree

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction company

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Plan and control budget and expenditures
• Administer budget
• Produce reports
• Prepare, present and manage budgets
• Prepare project schedules
• Perform sales and marketing activities
• Order supplies and maintain inventory
• Estimate materials, tools and equipment required for projects
• Create and submit estimate reports, quote sheets and bids forms
• Co-ordinate project
• Order and maintain inventory of parts and supplies
• Coordinate projects and programs

Supervision

• No supervision responsibility

Experience and specialization

Computer and technology knowledge

• SharePoint
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Database software
• Google Drive
• Microsoft Dynamics AX (x++)

Area of work experience

• Project coordination
• Project implementation

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player