Office Administration jobs in Canada

Position Closing Date: February 20, 2026

Number of Positions: One (1)

Type of Position: Full-time, Permanent

Redstone is the largest Association Management Company in Canada. Our vibrant team provides administrative, financial, marketing, and event services for not-for-profit associations and corporate clients all over the world. As a rapidly growing agency, we’re big on career growth and development, investing in our team to help them thrive. Here, you’ll take on real responsibility, tackle exciting challenges, and have the freedom to make a meaningful impact on our clients’ organizations. The scale and scope of what we do might just surprise you, and with the dynamic pace of change, we stay sharp, agile, and always open to new ideas. Sound like your kind of place? Keep reading…

As the HR & Office Administrator, you will play a pivotal role in supporting both our people and our day-to-day operations. Reporting to the President & CEO, you will provide administrative HR support, coordinate recruitment activities, maintain employee records, assist with office operations, support our culture initiatives, and ensure a smooth and professional experience for both staff and clients.

This position is ideal for someone who loves organization, thrives in a fast-paced environment, and enjoys being the go-to person who keeps everything running seamlessly.

• Coordinate recruitment activities, including posting roles, screening applicants, scheduling interviews, and supporting onboarding/offboarding processes
• Maintain accurate and confidential employee records, HR systems, and documentation
• Support employee engagement initiatives, including recognition, social events, and internal communications
• Assist with policy administration, compliance matters, and updating HR resources as needed
• Respond to employee inquiries and provide day-to-day HR support with professionalism and discretion

• Oversee office operations, ensuring a well-functioning and organized work environment
• Serve as the primary point of contact for office-related vendors, maintenance requests, and equipment needs
• Support facilities and logistics for hybrid work
• Assist with planning in-office meetings, training sessions, and team events for both our team and our clients
• Support our client teams onsite including registration support, greeting attendees, food and beverage coordination and more
• Maintain administrative procedures and support continuous process improvements
• Support monthly, quarterly and annual client reporting requirements

• Support the execution of training programs, employee surveys, and culture-building activities
• Assist with DEIB (Diversity, Equity, Inclusion & Belonging) initiatives and internal engagement projects
• Compile HR metrics and assist in preparing reports and presentation materials

• Ensure all HR files, systems, documents, and communications are accurate, complete, and compliant with organizational standards
• Follow a thorough administrative checklist to uphold Redstone’s quality expectations

• You hold a diploma or bachelor’s degree in Human Resources, Business Administration, Office Administration, or a related field
• You have 1–3 years of experience in HR administration, office administration, or a similar role
• You are highly organized, detail-oriented, and able to manage multiple projects and deadlines
• You have strong interpersonal skills and enjoy supporting employees and internal teams
• You can handle sensitive information with confidentiality and discretion
• You take initiative, communicate clearly, and adapt easily in fast‑paced environments

• You have experience working with professional associations, member-based organizations, or the not‑for‑profit sector
• You have prior experience at an agency or in a hybrid work environment
• You have experience with Canva and Microsoft 365
• You are bilingual in English / French.

We believe in fair, transparent, and growth-focused compensation. Our salary bands are designed to ensure equity across roles (and internally), with most new hires starting at the lower end to allow room for development and progression. That said, we recognize and reward experience – strong, seasoned candidates may start higher within the band.

Starting Salary: $52,500 - $63,000

Benefits include:

• Health, drug, dental, and vision benefits.
• Employer-paid life insurance.
• Paid sick days, personal days, and wellness days.
• Paid time off between Christmas and New Year’s.

At Redstone, our culture is built on trust, collaboration, and growth. We empower our team to take ownership of their work, develop their skills, and contribute meaningfully to client success.

We value innovation and connection—fostering an inclusive, professional environment where every voice is heard, and every idea is welcomed. Our “Core Four” values—People, Trust, Impact, and Extra Mile—guide how we work, grow, and deliver excellence for our clients.

• Flexible working hours
• Hybrid work environment with expectation of 3 days in-office per week
• Opportunities for professional development through conferences, workshops, and certifications
• Opportunities to travel for client events and activations.
• Team initiatives and company events that encourage collaboration and engagement

At Redstone, we are committed to creating an inclusive, equitable, and accessible workplace where everyone feels valued and supported. We believe that diversity, equity, inclusion, and belonging strengthen both our culture and the work we deliver for clients.

We actively seek to build a team that reflects the diverse communities we serve. If you require accommodations at any stage of the hiring process, please let us know—we are happy to assist.