Administrative Assistant

Tundra Oil & Gas is a Manitoba-based oil and gas exploration and production company and a wholly owned subsidiary of Winnipeg-based James Richardson & Sons, Limited. Tundra’s head office is in Winnipeg, with additional offices in Virden, Estevan, and Calgary. At Tundra, we believe that our people are the foundation of our success, and we are dedicated to growing our company in a sustainable and disciplined way. This philosophy has served us well since our inception in 1980. Today, Tundra is a team 360-strong, and a leader in the Manitoba and southeast Saskatchewan oil industry. We take pride in supporting the communities in which we operate and stewarding the resources we manage for today and for the future. We are committed to working together and to getting everyone home safe every day.

THE OPPORTUNITY:

Tundra is excited to announce an opportunity for an Administrative Assistant, based in our Estevan office.

Are you an organized and proactive professional with a knack for office administration AND safety coordination? We're looking for someone like you to join our dynamic team! In this role, you'll be the backbone of our office operations, ensuring everything runs smoothly and efficiently. You'll work closely with all departments and external partners to support our core functions and activities.

Your role will be a blend of office support and safety administration duties, making you a key player in maintaining our high standards of organizational effectiveness. If you're excited about joining a team that values precision and operational integrity, we want to hear from you!

Ready to make a difference? Apply now and be part of our journey to excellence!

REPORTS TO: Administrative Supervisor

WHAT YOU’LL BE DOING:

Office Administrative Duties:

• Manage general correspondence and inquiries: welcome and greet guests and visitors in a courteous and professional manner, answer general phone inquiries, sort incoming mail and deliveries, prepare and send outgoing mail and courier packages, and manage the reception email inbox.
• Organize and tidy common areas: maintain and replenish inventory for office supplies, stationery, and kitchen supplies.
• Assist with Facility Management: onboard and offboard employees, update phone listings and floorplans, order name plates, coordinate food and beverages for meetings and training sessions, complete invoice coding and verification, and assist with corporate event and team-building planning.
• Monthly reporting and reconciliation: handle hydro meter reporting, reconcile monthly petty cash statements, and Visa statements.

Safety Training and Coordination:

• Prepare and distribute hazard ID and Incident Summary: Track and coordinate safety training, conduct hearing tests, identify hazards, manage the safety award program, track driving incidents, manage safe work permit inventory, upload field connect data, handle drivers' abstracts, and prepare safety gathering presentations.

Other Duties:

• Annual renewal of Saskatchewan fleet vehicle insurance.
• Assist with planning and executing office events and corporate gatherings.
• Provide administrative support to various departments as assigned by the Administrative Supervisor.
• Other duties as required.

WHAT YOU NEED:

• High school diploma with Office Administration education or equivalent experience.
• 3+ years of office administrative experience.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

WHAT WE ARE LOOKING FOR:

• Excellent customer service and professional demeanor.
• Strong interpersonal and communication skills.
• Analytical, problem-solving, and decision-making skills.
• Effective time management and organizational skills.
• High accuracy in preparing and entering information.
• Ability to work well under pressure.
• Ability to work independently and follow policies.
• Attention to detail.
• Proficiency with safety protocols.

OTHER DETAILS:

• This position is full-time and based out of our Estevan office.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions.

If you are interested in joining our rapidly growing team, please visit the Employment section of our website at www.tundraoilandgas.com and apply on-line to submit your cover letter and resume by May 4, 2025.

We wish to thank all candidates for their interest; however, only those being considered for interviews will be contacted.