Office Assistant jobs in Canada

Job Details: Medical Office Assistant
Pay: $18.77/hr.
Shifts: Days, Monday to Friday
Hours: 8:00 AM - 5:00 PM
Location: Ottawa west end, ON

We are seeking to hire a medical office assistant to work in a pain and Spine management clinic in the Ottawa area for a 4-to-6-week Contract. This would be an immediate start.

Responsibilities:

• Answers telephones calls, takes messages, and provides general information; greets and directs patients; answers routine inquiries; maintains a log of inquiries as required.
• Books appointments into the scheduling system using the appropriate process for differing treatments and patients.
• Schedules or assists in scheduling patient appointments, physician and nursing staff, meetings, and/or conferences, as appropriate to the position.
• Opens and routes incoming mail; distributes correspondence and other material to clinic staff.
• Performs a variety of routine typing assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee the day-to-day operation of the copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. One example would be to process dictated notes from physicians per policy with the provider and file all consult notes into patient charts.
• Orders, stock, and distribute office and medical supplies.
• May run various routine errands, as required, for the clinic.
• Performs miscellaneous job-related duties as assigned.

Requirements:

• Strong knowledge and use of Computers (Word, Excel, Email)
• Strong word processing and/or data entry skills
• Excellent written and verbal communication skills
• Ability to understand and follow specific instructions and procedures.

Benefits:

• Day shifts
• Weekly pay
• Overtime paid after 44 hours
• Vacation pay accrual