Administrative Assistant jobs in United Arab Emirates

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

About the Project: We are looking for a highly organized and proactive Office Administration Manager to oversee office operations, support employees, and ensure smooth day-to-day administrative functions. This role requires a detail-oriented professional with experience in office management, employee benefits administration, and regulatory compliance in the UAE.

1. Proven experience in office administration, ideally in Dubai.
2. Strong understanding of UAE labor laws, immigration processes, and Freezone/Mainland regulations.
3. Excellent organizational and multitasking skills, with attention to detail.
4. Ability to work independently, handle sensitive information, and meet deadlines.
5. Proficiency in MS Office, online data management systems, and digital workflow tools.
6. Strong communication skills and the ability to collaborate with cross-functional teams.

This role is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining an efficient and well-organized office.

1. Oversee general office operations, including filing, reporting, presentations, and procurement of office supplies.
2. Manage real-time scheduling, appointment booking, and conflict resolution to optimize workflow.
3. Maintain and update state calendars, reminders, and company records for accurate reference.
4. Handle employee benefits administration and collaborate with HR on onboarding/offboarding, immigration requirements, and work permits.
5. Process work permits and visas, particularly in the Mainland and Meydan Freezone, ensuring compliance with UAE regulations.
6. Provide help in managing renewals for company leases, trade licenses, and medical insurance.
7. Organize office events and team activities and ensure smooth daily operations.
8. Work efficiently, ensuring timely completion of administrative projects.

Apply now