Office Administrator/ Receptionist

Job Title: Receptionist / Legal Office Administrator

Location: Abu Dhabi, ADGM

Employment Type: Permanent

Reports to: Office Manager / Managing Partner

About the Role:

We are seeking a professional, organized, and proactive Receptionist / Legal Office Administrator to be the first point of contact for our client, a leading international law firm.

This role combines front-desk reception duties with administrative support for lawyers and legal staff, as well as supporting the HR and marketing departments as required.

The ideal candidate will bring strong communication skills, attention to detail, and a customer-focused attitude to ensure the smooth daily operation of the office.

Key Responsibilities:

Reception Duties:

• Greeting clients and visitors in a professional and friendly manner
• Answering and directing incoming phone calls, taking messages as needed
• Scheduling appointments and managing meeting calendars
• Maintaining a clean and organized reception area
• Handling incoming and outgoing mail, deliveries, and couriers

Administrative Duties:

• Providing clerical support to attorneys and legal staff (e.g., document preparation, file management)
• Maintaining and updating case files, both physical and digital
• Assisting with billing and invoicing using legal software
• Ordering office supplies and managing inventories
• Ensuring confidentiality of sensitive client and case information
• Coordinating with vendors and service providers as needed

Qualifications:

• Degree/Masters are desirable
• Previous experience in a legal or professional services, multinational environment
• Proficiency in MS Office Suite and legal practice management software
• Excellent English verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Discretion and professionalism in handling confidential information

Working Conditions:

• Office-based position with standard business hours (9am - 6pm Monday to Friday)