Finance Clerk jobs in South Africa

The role of the Accounts Payable Clerk is to ensure the accurate and timely processing of supplier invoices and payments for the German entity through a range of clerical and accounting tasks. This includes verifying invoices, reconciling vendor accounts, maintaining supplier records, and supporting tax compliance. The role also assists with financial reporting and serves as a point of contact for internal and external payment queries.

Requirements :

• Degree / Diploma in Accounting / Finance
• Must have at least 3 years of experience in a similar role
• Must be proficient with Microsoft Dynamics
• Must be fluent in German (non-negotiable)
• Must have strong knowledge of German tax laws

Responsibilities :

• Process and post incoming invoices and credit notes
• Check invoices for accuracy, completeness and compliance with orders and contracts
• Reconciliation of vendor accounts and clarification of differences
• Processing payments and transfers to suppliers and service providers
• Manage and maintain supplier data in the system
• Calculate and post accruals and amortization
• Prepare advance VAT returns and other relevant tax returns

Invoice verification and processing :

• Responsible for the timely and accurate posting and verification of invoices
• Monitor payment deadlines and coordinate payment runs
• Support the preparation of monthly and annual financial statements in the area of accounts payable
• Co-operate with other departments (e.g. Purchasing, Controlling) to clarify open items

Communicating and Reporting :

• Be the contact person for suppliers and internal departments, both of which are in Germany, for questions regarding invoices and payments
• Support in the creation of reports and analyses in the area of accounts payable
• Carry out internal and external communication regarding payment agreements and deadlines

Legal Compliance :

• Always follow company policies
• Promote employee compliance with financial mandated processes and systems
• Monitor adherence to finance rules and regulations

Finance :

• Continuously search ways to ensure optimal cost utilisation for all Finance department activities

Stakeholder Relations :

• As this role is based out of South Africa and supports the German operations, stakeholder management and clear communication is crucial.
• Build and maintain trust relationships with the finance team and the business.
• Work as part of the Finance Team to ensure a smooth finance department workflow.
• Work collaboratively and engage with key Stakeholders to achieve specific targets.
• Strive to maintain an ethical team environment.

Health & Safety :

• Follow Health & Safety procedure as prescribed & timeous reporting of risks, hazards, accident & incidents in line with policy