Accounts Payable Clerk (German Speaking)

The role of the Accounts Payable Clerk is to ensure the accurate and timely processing of supplier invoices and payments for the German entity through a range of clerical and accounting tasks. This includes verifying invoices, reconciling vendor accounts, maintaining supplier records, and supporting tax compliance. The role also assists with financial reporting and serves as a point of contact for internal and external payment queries.

Requirements :

• Degree / Diploma in Accounting / Finance
• Must have at least 3 years of experience in a similar role
• Must be proficient with Microsoft Dynamics
• Must be fluent in German (non-negotiable)
• Must have strong knowledge of German tax laws

Responsibilities :

• Process and post incoming invoices and credit notes
• Check invoices for accuracy, completeness and compliance with orders and contracts
• Reconciliation of vendor accounts and clarification of differences
• Processing payments and transfers to suppliers and service providers
• Manage and maintain supplier data in the system
• Calculate and post accruals and amortization
• Prepare advance VAT returns and other relevant tax returns

Invoice verification and processing :

• Responsible for the timely and accurate posting and verification of invoices
• Monitor payment deadlines and coordinate payment runs
• Support the preparation of monthly and annual financial statements in the area of accounts payable
• Co-operate with other departments (e.g. Purchasing, Controlling) to clarify open items

Communicating and Reporting :

• Be the contact person for suppliers and internal departments, both of which are in Germany, for questions regarding invoices and payments
• Support in the creation of reports and analyses in the area of accounts payable
• Carry out internal and external communication regarding payment agreements and deadlines

Legal Compliance :

• Always follow company policies
• Promote employee compliance with financial mandated processes and systems
• Monitor adherence to finance rules and regulations

Finance :

• Continuously search ways to ensure optimal cost utilisation for all Finance department activities

Stakeholder Relations :

• As this role is based out of South Africa and supports the German operations, stakeholder management and clear communication is crucial.
• Build and maintain trust relationships with the finance team and the business.
• Work as part of the Finance Team to ensure a smooth finance department workflow.
• Work collaboratively and engage with key Stakeholders to achieve specific targets.
• Strive to maintain an ethical team environment.

Health & Safety :

• Follow Health & Safety procedure as prescribed & timeous reporting of risks, hazards, accident & incidents in line with policy