Administration-Jobs in Malaysia

We are seeking a proactive and organized Senior General Admin to support our offices day-to-day operations and contribute to an engaging and well-organized workplace environment. This role will be pivotal in managing office resources, onboarding new employees, driving employee engagement activities, and coordinating business travel for management members. If youre a hands-on individual with a knack for coordination and a strong sense of ownership, this position is an exciting opportunity to make a meaningful impact.

Key Responsibilities

Office Resources Management

• Manage relationships with maintenance vendors to ensure a smooth and fully functioning office environment.
• Oversee utilities and supplies, including coffee machines, stationery, pantry supplies, and other essential office items.
• Perform regular checks on office resources to ensure stock availability, functionality, and replenishment when necessary.
• Coordinate with external vendors to resolve maintenance or equipment issues in a timely manner.

New Joiner Orientation

• Conduct orientation sessions for new employees, covering essential information about company policies, office facilities, and general etiquette.
• Provide instructions on office access, including access card setup and office navigation.
• Guide new hires on practical office processes, such as booking meeting rooms and understanding office safety protocols.

Employee Engagement

• Serve as a key committee member for organizing internal employee engagement activities, including the annual dinner, festive celebrations, game days, fruit days, and other team-building initiatives.
• Collaborate with HR and other departments to foster a welcoming and inclusive culture through regular events and activities.
• Assist in planning, executing, and tracking the success of engagement events to continuously improve employee experience.

Business Travel Coordination

• Coordinate and manage all aspects of business travel for management members, including flight bookings, transportation, accommodation, and any required documentation.
• Communicate with travel vendors to ensure seamless travel experiences and assist with any travel adjustments or support required during the trip.
• Keep track of travel schedules, itineraries, and expenses to ensure efficient planning and budgeting.

Qualifications and Requirements

• Proven experience in office administration, employee engagement, or similar roles (minimum of 3-5 years preferred).
• Strong organizational skills and a proactive approach to managing multiple responsibilities.
• Excellent communication skills with the ability to conduct orientation sessions and collaborate with different teams.
• High attention to detail and a commitment to providing a well-maintained and resourceful office environment.
• Experience in travel coordination is an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office tools.