Purchase-to-Pay (Associate Analyst)(Mandarin)

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF!

Objectives of the Position

• Provide Accounts Payable transaction processing support to deliver Accounts Payable services to BSSCKL‘s customers in accordance with established Accounts Payable processes and work procedures and in compliance with BASF policies, FRC requirements and local company legal and statutory requirements (if applicable).
• Ensure that timelines and quality meet the agreed service levels and targets.
• Act as a backup, assist and perform other AP tasks as and when required.
• Support new and existing team members through proper knowledge transfer, sharing of resources, knowledge and experience.

Main Tasks

Functional Tasks (including but not limited to):

• Process 3rd party supplier’s invoice validation within agreed timeline and ensure correct information is transferred to Process Director.
• Process 3rd party supplier’s documents namely PO related invoices and credit notes, FI invoices and credit notes, down payments, ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Process Inter-company (IC) related invoices, debit notes and credit notes, ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Control and manage recurring invoices, auto debit, invoicing settlement, custom and consignment invoices ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Ensure compliance with the BASF P2P global standard guidelines for Material & Services, Freight Accounting and Intercompany, and local company legal and statutory requirements. All transactions should be processed according to the established work instruction and process definition according to P2P global guideline.
• Ensure that tasks are performed within Service Level Agreement (SLA) stated in Service Responsibility Matrix.
• Ensure the accuracy and completeness of the transactions processed and manage corrective actions when necessary.
• Attend to requests or inquiries for Accounts Payable via generic mailbox within SLA timeline.
• Attend to calls from BASF users while educating them to use the general mailbox for any requests.
• Have knowledge on tax fundamentals to support the verification of invoices before further processes based on country practices, also identifying withholding tax, VAT and GST requirements before invoice booking.
• Ensure transactions processed by Accounts Payable team do not lead to Inter-company differences. (only applicable for Inter-company team)
• Impose rejection on Inter-company invoices with incomplete accounting information after consultation from senior analyst or manager. (only applicable for Inter-company team)
• Liaise with the BASF business units and local companies on issues not limited to Finance community but also includes Procurement, Supply Chain, Treasury, HR Services, Master Data and Suppliers.
• Monitor & perform GRIR clearing on a monthly basis.
• Follow up with top vendor accounts for statement of accounts reconciliation on a monthly basis.
• Perform vendor’s audit confirmation on a timely basis.
• Support Senior Analyst to perform AP aging analysis (aging/debit balances).

Quality and Continuous Improvement

• Identify and recommend new ideas/solutions to Specialists/Experts & Managers for continuous improvement opportunities.

Service Management

• Execute work in accordance with the service management framework by providing timely and accurate customer service.

Stakeholder Management

• Develop and maintain working relationships with customers to ensure that solutions are adopted, implemented and maintained appropriately.

Frequent cooperation outside BASF Group:

• BASF’s Suppliers
• External auditors

Frequent cooperation within BASF Group and/or BSSCKL:

• Counterparts in local company and end-users from various Operating divisions.
• Cross-functional teams within BSSCKL.
• Manager, senior analyst and peers within Finance Delivery teams.
• Other support functions within BSSCKL e.g. Control, Project, Quality & Compliance (PQC) team, Corporate Audit teams.

Degree of Supervision Required in the job:

• Works with minimal supervision.

Requirements

Education & Working Experience:

• Diploma/Degree in accounting, finance or business administration, with 2 to 5 years relevant work experience.
• Reputable knowledge and understanding of P2P and accounting functions.
• External experience in a shared service or business process outsourcing will be preferable.

Technical & Professional Knowledge:

• Proficiency in English with good communication and writing skills.
• Proficiency in Mandarin is a must – read/write email, conduct meetings/discussions for GC specific.
• Experience working in an SAP work environment.
• Preferably with additional language skills. E.g., Japanese, Korean, Thai, Vietnamese (optional based on portfolio).
• Knowledge and experience of MS Office tools, Chrome River system or other ERP system.

Desired Requirements

• External experience in a shared service or business process outsourcing engagement preferred.
• Experience working in an MNC or Malaysian Public listed company.