Buying Assistant jobs in United Arab Emirates

Manage the complete cycle of Sub-contracts, Float-out RFQ / RFP, negotiate effectively to obtain the best proposals for services in both aspects of Technical and Commercial terms for O&M PPMs. Legal contexts are to be finalized. Support Operations with SC agreements which are placed on time. Ensure the Procurement Policy procedures and Green procurement policy are practiced. Obtain the best money value for services and material. Procurement activities as required.
Key Responsibilities

• Adhere to company's QHSE procedures and cascade down in the supply chain where needed.
• Adhere to company's code of conduct and ethics policy.
• Manage the complete cycle of Sub-contract agreements, RFP/RFPs and Proposal evaluations work closely with Business development team, Finance and Site Managers.
• Ensure the development and monitoring of supplier and Sub-contractor base with Supplier Pre-qualification, registration and evaluations, supplier categorization.
• Minimize the service providers by grouping and category management, long term fixed prices.
• Work with Procurement Manager on Category Management, spend analysis and establish FWAs.
• Ensure to get the highest value proposition through the supply chain through effective negotiations and long-term contracts.
• Coordinate with Legal Dept.
• Coordinate with ERP service provider as and when required and for system enhancements.
• Monitor Purchase Requisitions and ensure a high Turn Around Time (TAT) over 95% in 3 days.
• Reduce Sub-contract agreement Turn Around Time (TAT).
• Manage Fixed Asset PR and raise POs for Cap-ex ensuring company's Cap-ex procurement policy is followed as and when required.
• Effective price, payment terms and conditions negotiations for services and material.
• Ensure all the documents and trackers are up to date 100% at any given time and DOAs are followed.
• Support the Internal (IMS) and External audit processes.
• Monitor and track Special payment terms but aim to reduce the advanced payments. Ensure security is in place for any advanced payments over AED 10,000.00. Target zero petty cash spend.
• Carry out risk analysis and take every possible measure to mitigate the risk in the supply chain.
• Follow Green procurement procedures and support the company's zero carbon pledge.
• Work in close coordination with Finance dept.

• Good knowledge in standard procurement policies, procedures and best practices and contract management.
• Good knowledge in ERP systems and workflow.
• Proficient computer skills (Microsoft Office).
• Effective negotiation skills to achieve desired results.
• Generate reports as required, and data analysis.
• Maintain good inter-personal / inter-departmental relationships.
• Ability to maintain accurate, precise and live database.
• Ability to manage time well and prioritize tasks.
• Finance acumen.

QUALIFICATIONS:

• A graduate in Engineering or Science from a reputed university OR
• Having a professional procurement qualification from a recognised professional institute.
• Minimum 6 years’ experience in procurement in a similar position and work environment.

OTHER REQUIREMENTS:

• Excellent spoken and written English.
• Understand engineering material and terms.
• Knowledge of Contract Management, Framework agreements, basic financial acumen.