Senior IT Procurement Officer

Role: Senior IT Procurement Officer

Location: Abu Dhabi, UAE

Job Description:

• To manage end-to-end procurement lifecycle related to Information Technology Department.

Role Purpose:

• Act as Senior Buyer for IT category.

Key Accountabilities of the role:

IT Procurement & Vendor Management:

• Receives RFQs/RFPs from IT requester, solicits proposals from vendors, vendor communication and negotiation.
• Attending meetings with senior stakeholders and vendors.
• Prepare procurement plan with end users.
• Create contracts for all engagements and negotiate terms & conditions with vendors.
• PO creation and issuance to vendors for execution and delivery.
• Coordinate between IT and VMCP for vendor registration, vendor account updating, etc.
• Initiate SPM for all engagements.
• Ensure closing all open POs.
• Support vendors for pending payment by coordinating with requester and FCD.
• Ensure the best utilization of SAP Ariba (RFP, Contract Workspace, Reverse Auction).
• Maintain proper and intact vendor communication.
• Fully adhere to VMCP P&P and support line manager in closing audit points.
• Work as SME to provide suggestions to enhance the process and achieve savings.
• All IT-related procurement requests should be accommodated in a timely manner to avoid delays.
• Act as a SME in all meetings/deals with internal and external stakeholders.
• Ensure proper vendor communication is well-maintained.

Financial & Contract Approval Management:

• Lead contract drafting, review, and execution with internal and external stakeholders.
• Maintain and monitor Contract Database.
• Ensure proper archiving of procurement files.

Special Tasks:

• Provide assistance to all internal customers (other categories managed by VMCP), perform other tasks as required (attend meetings, attend calls, prepare reports, etc.).
• Ensure that good controls are maintained in all department-related functions and that the Department Head is aware of all issues raised within the department.

Specialist Skills / Technical Knowledge Required for this role:

• Must have IT procurement experience or IT by profession.

Previous experience:

• Preferred CIPS qualified or having active membership.
• Banking experience is preferred.