Office Administration jobs in Singapore

Role Description

This is a full-time on-site Sales Coordinator; Cum Administrative Executive role located in Bukit Timah Central Region. The Candidate will be responsible for:

• Serve as the key liaison between office management and ground workers, ensuring smooth communication and operations.
• Act as the primary point of contact for clients, addressing inquiries and maintaining strong relationships.
• Prepare and submit comprehensive reports for clients, detailing project updates and progress.
• Develop and compile tender documents, ensuring compliance with project requirements.
• Prepare quotations and cost estimates for landscaping projects.
• Coordinate with contractors and suppliers to facilitate project execution.
• Manage client invoicing and ensure timely payments.
• Handle procurement, including raising purchase orders for materials.
• Oversee payroll processing and employee compensation.
• Design graphics, Photoshop presentations, and project layouts, including structural and site plans.
• Lead project management efforts, developing progress plans, setting targets, and monitoring milestones.
• Conduct basic cost analysis to ensure budget efficiency.
• Schedule and coordinate project timelines, team assignments, and deliverables to ensure smooth workflow.
• Apply for various licenses and permits for the company and workers.
• Search and enroll suitable courses for staff or workers to attend and upgrade them.

Additional Information:

• Work days: Mon-Fri, 8hrs; and Sat, 1/2 day or flexible arrangement as work requires.
• The role is approximately 80% office-based and 20% on-site.
• Proficiency in Chinese, Malay is preferred for effective communication.
• As a small company, flexibility is key—the candidate should be willing to take on various tasks to ensure smooth operations.

Qualifications

• Diploma in Landscape Design & Horticulture or related diploma.
• Customer Service and Communication skills.
• Excellent organizational and time management skills.
• Ability to work well in a team and independently.
• Proficiency in Microsoft Office suite.
• Previous experience in a similar role is a plus.
• No experience required; on-the-job training is provided.
• Proficiency in Photoshop, 3D Structural Drawing is preferable.
• Ability to be self-motivated and stretch one’s comfort zone to achieve excellence in work.

About us
The company began in 1993 by taking over landscaping and maintenance contracts from the Ministry of Education. Over the past 31 years, it has expanded its services to include landscaping design, construction, maintenance, tree pruning, and interior renovation.

In 2003, Zen Landscape Pte Ltd was established to cater to higher-end markets in landscape design and construction. The company has won multiple awards, including the LIAS Excellent Award (2011) and the Singapore Garden Festival Award (2012), and has been featured in major publications.

Currently, both companies operate in parallel, providing quality landscaping services with an experienced team, including certified horticulturists and technicians.

The company has served various institutions, including schools, hospitals, businesses, and private clients. Notable past clients include the Ministry of Education, KK Hospital, and various schools. Current clients include Zen Landscape Pte Ltd, private homeowners, hotels, and condos.

Join us and be a part of our continued success. Apply now for this exciting opportunity!