Human Resources and Administrative Assistant Manager (Central, up to $5,800)

Responsibilities

• Staff Recruitment Support: Engaging with recruitment agencies to meet staffing needs and ensuring a clear understanding of job requirements.
• Candidate Selection & Interviewing: Involvement in the hiring process, from shortlisting to conducting interviews.
• Onboarding: Facilitating the onboarding process for new hires.
• IT & Facilities Setup: Ensuring all necessary IT setups (computers, emails) and office arrangements are made.
• EP & DP Application: Managing Employment and Dependent Pass applications for foreign staff.
• Accommodation & Banking Support: Assisting foreign staff with settling in, including accommodation and banking support.
• Resignation Process: Handling the administrative process during staff resignation.
• IR8A Form Preparation: Ensuring the timely preparation and submission of tax forms.
• Tax Data Submission for Japanese Staff: Coordinating with tax authorities for tax filings.
• General Legal Compliance: Monitoring compliance with employment laws.
• Childcare & Maternity Leave Claims: Managing claims and liaising with relevant government bodies.
• Annual Staff Evaluation: Supporting the annual staff review process.
• Personnel Systems Review: Reviewing and improving personnel systems.
• Insurance & Benefits Administration: Managing benefits and insurance renewal.
• Payroll Processing: Ensuring accurate payroll and benefits processing.
• CPF Submission: Coordinating CPF contributions.
• Staff Claims Handling: Ensuring proper documentation for staff claims.
• Attendance and Leave Management: Overseeing employee attendance and leave requests.
• Office Equipment & Asset Management: Managing office supplies and assets.
• General Office Management: Overseeing office maintenance and liaising with vendors.
• Business Trip & Travel Booking: Coordinating travel arrangements for employees.
• Medical Support: Arranging medical check-ups for employees.
• Employee Relations Management: Mediating conflicts and handling employee grievances.
• Employee Engagement: Supporting strategies for employee retention and engagement.
• Assist in Event Planning: Helping to organize events and team bonding activities.
• Sustainability & Green Initiatives: Supporting initiatives for sustainability and achieving environmental certification.
• Managing communication with external agencies and internal departments.

Requirements

• Candidate must have minimum Diploma in Human Resource or equivalent.
• At least 5 years of relevant Human Resources and Administrative Assistant Manager experience.
• Able to multi-task effectively with minimal supervision.
• Knowledge of employment act, wage and salary laws and regulations.
• Resourceful and innovative in implementing recruitment and retention strategies.
• Positive and able to find joy in things you do.