Administrator (Project & Office Admin Support)

We are seeking an organized and detail-oriented Project Administrator who will also take on Office Administration duties. In this dual role, the individual will provide essential support to project teams and oversee the day-to-day maintenance of the office.

Core Responsibilities:

Project Administration:

• Organize and maintain project documentation, including contracts, proposals, budgets, and reports.
• Assist in submission and following up on projects progressive claims to claims certification.
• Assist in the preparation of variation orders and other supporting documents for submission.
• Schedule, organize, and coordinate project meetings and prepare meeting agendas and minutes.
• Provide regular updates on project progress, milestones, and challenges to the management team.
• Take pictures of completed projects and update project references.

Office Administration:

• Oversee day-to-day office maintenance, ensuring that all office equipment is in working order and supplies are stocked.
• Handle incoming calls, emails, and visitor management, providing support and directing inquiries as needed.
• Handle office supply orders, monitor inventory, and manage vendor relationships.
• Ensure that office spaces meet health and safety regulations.
• Handle office area improvement projects.

Education Qualification:

• Minimum Diploma in any discipline.

Experience:

• Minimum 1 year of related experience.
• Knowledge of MS Office, Teams.
• Able to work independently.
• Able to start work immediately.