Office jobs in Singapore

• This role is responsible for the effective development, implementation and management of operations in the office in accordance with the firm’s standards and ensuring they satisfy local statutory requirements.
• To lead and coach other members of the GO team to develop their knowledge, skills and competence.
• To provide guidance on best practice across the team.
• To monitor and drive forward global and regional best practice initiatives and make recommendations for change as required.

• Office Administration – Responsible for the smooth and efficient running and delivery of all Operations functions in the office to meet the requirements of partners, staff and clients.
• Supplier and third‑party relationships for all Operations functions (including commercial negotiations, agreement and review of service levels, escalation and resolution of problems relating to goods or services supplied, relations with public authorities, landlord(s), sub‑tenant(s), other occupier, etc.).
• Ensure that the office implements and complies with the firm’s agreed global and regional Operations standards, policies and procedures.
• Promote co‑operation between the firm’s other offices worldwide.
• Provide management reports and information regarding the Operations functions.
• Facilities/premises management including building services, procurement of office supplies, furniture and equipment.
• Contract review or liaison with external contractors (building contractors, cleaners, couriers, landline/mobile phone service providers, travel agents, air carriers, hotels, serviced apartments, document storage company).
• Oversee and administer general insurances (property all risks, business interruption, money, public liability, employees’ compensation, computer all risks, household package and fidelity guarantee).
• Oversee and monitor operational services (reception, general office, catering, and other general support services).
• Compliance (Policies & Procedures).
• Office operations policies & procedures management (including complying with global standards, policies and procedures).
• Manage all health & safety activities within the office.
• Manage all security and office emergency procedures, including business continuity planning, within the office.
• Budgeting and Business Planning – Business planning and budgeting for Operations, monitoring actual spend to budget and re‑forecast.
• Resource and headcount planning for Operations and secretarial resources.
• Space planning for the office.
• Secretarial Services Team – Active involvement in management to ensure agreed KPIs are met and reassessed as appropriate.
• Develop and implement best practices across the Secretarial Services Team and Document Centre; and instil a culture of continuous improvement.
• Be the point of escalation for operational and team issues.
• Work with the HR Team to drive any resourcing requirements within the Secretarial Services Team and Document Centre.

• General office.
• Front of house (reception and catering).
• Secretarial Services Team – ensuring recruitment, development, feedback and assessment of all the above staff.
• Resource planning and allocation of staff.

• Professional, approachable.
• Strong organisational skills, detail‑oriented.
• Proactive approach with ability to remain calm and focused under pressure or tight deadlines.
• Strong communication skills, both oral and written.
• Committed and determined, with a can‑do attitude.
• Strong team player.

• Degree (or equivalent).

• Fluency in both oral and written English.
• Good presentation skills.

• Minimum 7 years of experience in an Office Administration and/or Operations role within professional services.
• Experience in managing and supervising sizable teams and working with senior stakeholders.
• Ability to challenge existing procedures and policies.
• Strong MS Office skills and good overall IT literacy.

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.