Office Assistant jobs in Canada

Overview: Languages: English

Education:

• Secondary (high) school graduation certificate
• or equivalent experience

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting:

• Private sector
• Consulting firm

Responsibilities:

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Monitor and evaluate
• Plan and control budget and expenditures

Supervision: 3-4 people

Experience and specialization:

Computer and technology knowledge:

• Spreadsheet
• MS Office

Additional information:

Security and safety:

• Criminal record check

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability:

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Ability to multitask
• Time management
• Integrity
• Team player