Administration Manager jobs in United Kingdom

We are looking to appoint an experienced Admin and Financial Manager to join our team at Isle View Nursing Home. Business administration and accounting experience is essential for this role.

Set in the midst of stunning scenery in Aultbea in the Highlands of Scotland, we are a purpose-built nursing home, registered for up to 25 residents.

As the home Admin and Financial Manager you will report directly to the company directors and will work closely with the Management team to provide a comprehensive admin service to support the business and clinical activity of the Nursing Home.

Hours for this role are negotiable. There is flexibility to work some hours from your own home.

Role Responsibilities:

1. Processing fee payments and liaising with NHS Highland on financial and funding issues.
2. Updating accounting software and producing cash flow forecasts, financial projections, and assisting the Manager and owners with setting and meeting budgets.
3. Overseeing our Admin Assistant and working with our external accountants to process Payroll, ensuring payroll and finance procedures are complied with.
4. Working with our external HR company and Management to ensure HR procedures are complied with.
5. Overseeing and working with the Admin Assistant in administering pocket money, placing supply orders, accounting software data entry, etc.
6. Gaining knowledge and understanding of all policies pertaining to employees, regulatory requirements, and the organisation and assisting in their review and update.
7. Creating a positive experience for those making enquiries by being friendly, professional, and knowledgeable about the home and services provided.
8. Co-ordinating admissions with the Registered Manager, ensuring all contractual and financial details are completed with the resident and/or their representative.
9. Being proactive in the local community, developing links and supporting enquiries and the future of the business.

Skills and Experience Required:

1. Previous experience of Business Administration essential.
2. Significant experience of bookkeeping and accounting software is essential (preferably Xero / SAGE or similar).
3. Strong IT skills are required.
4. A welcoming, calm and organised approach, being able to work alone as well as part of a team to achieve the best results.
5. The role requires someone who is comfortable interacting with a range of people and demands high levels of confidentiality.

The salary for this post will be competitive and dependent on the applicant’s skills and abilities.

Successful applicants are required to undertake an enhanced disclosure check; disclosure expense will be met by employer.

Accommodation may be available – please get in touch to discuss.

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