Director of Finance and Administration: HealthSpark Foundation

Bryn Mawr College; Brynmawr; Hybrid; GBP 40,000 - 60,000

Job description

The Director of Finance and Administration is responsible for leading the Foundation’s financial and administrative strategy and proactively aligning all aspects of financial and administrative management with the organization’s mission, guiding principles, and goals. The Director oversees the day-to-day administrative and financial operations of the Foundation and its subsidiary, 2606 LLC, and ensures compliance with all applicable laws and regulations. The Director supports sound decision-making by ensuring that all appropriate parties are well-informed about financial and administrative issues relevant to the Foundation and 2506 LLC.

The Director is responsible for cash and treasury management, risk management, HR and payroll/ benefits, and financial reporting, analysis, and compliance. The Director is also responsible for managing contracts that support the financial and administrative duties for the Foundation and 2506 LLC that are carried out by third party contractors, including accounting, IT, investment management, tax preparation and audit, and property management of the nonprofit tenant center. The Director of Finance and Operations reports to the President, CEO. This is a full-time, salaried position with fully on-site or hybrid options.

Major Duties and Responsibilities:

1. In consultation with the President, CEO, lead in the development of financial and administrative plans and strategies that are consistent with overall organizational mission, guiding principles, and goals.
2. Manage cash and treasury for the organization, including compliance with the minimum distribution requirement.
3. Manage the annual budget process.
4. Manage annual tax filings and other compliance reporting.
5. Manage banking relationships.
6. Review and approve payroll.
7. Review and approve accounts payable bills.
8. Review monthly reconciliations; review financial statements and present to the Finance Committee.
9. Proactively communicate with the Foundation’s Board of Directors regarding the financial position of the Foundation, including preparation of the quarterly Audit, Finance, and Investment Committee agendas and meetings and support preparation for bimonthly board meetings.
10. Oversee and manage contracts with outsourced providers (includes accounting, audit/tax preparation, property management, HR/payroll including benefits packages, investment manager, and information technology).
11. Prepare dashboards of key performance indicators, as defined by the Board.
12. Manage grantmaking process in coordination with Program Officer.
13. Manage staff benefit programs (health, life & retirement plans; employee notices (workers’ comp, 401(k), HSA benefits, etc.).
14. Manage on-site office duties such as supply ordering, equipment maintenance, and mail.
15. Provide occasional on-site support for tenants and building visitors if needed, such as questions on use of community room, backup support for room reservation portal, additional communication with cleaning service, etc.

Other job functions may be assigned or changed by the foundation. The general and specific responsibilities and requirements of the Director of Finance and Administration may also change periodically.