Technical Author jobs in United Arab Emirates

We are seeking a highly organized and proactive Executive Assistant / Administrator to provide comprehensive administrative support to our client's team during a 4-month maternity leave. This role will involve a wide range of responsibilities, including calendar management, travel arrangements, document preparation, and general office administration.

Key Responsibilities:

Calendar Management:

• Efficiently manage the executive's calendar, scheduling meetings, appointments, and deadlines.
• Prioritize tasks and manage time effectively to ensure smooth workflow.

Travel Arrangements:

• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.
• Handle visa and immigration procedures as required.

Document Preparation:

• Prepare and format various documents, such as reports, presentations, and correspondence.
• Proofread and edit documents for accuracy and clarity.

General Office Administration:

• Manage incoming and outgoing mail and correspondence.
• Handle phone calls and inquiries professionally and efficiently.
• Maintain office supplies and equipment.
• Assist with ad-hoc tasks as needed.

Event Management:

• Assist in the planning and execution of company events, conferences, and meetings.
• Coordinate logistics, venue bookings, catering, and guest invitations.
• Manage event budgets and timelines.
• Provide on-site support during events as needed.

Requirements:

• Bachelor's Degree or Diploma holder
• Proven 5-6 years of experience as an Executive Assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Available to join immediately.
• Preferably on residence family sponsorship.

Desired Candidate Profile:

Administrative and Organizational Skills:

• Organizing and maintaining executive calendars, scheduling meetings, and avoiding conflicts.

Travel Coordination:

• Booking flights, accommodations, and transportation for business trips.

Document Management:

• Drafting, proofreading, and editing correspondence, reports, and presentations.

Meeting Coordination:

• Planning and organizing meetings, conferences, and events.

Communication Skills:

• Acting as a liaison between executives, clients, and team members.

Technical Skills:

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with collaboration tools like Slack, Zoom, or Microsoft Teams.
• Using tools like Trello, Asana, or Monday.com to track and manage tasks.

Time Management and Multitasking:

• Managing multiple tasks and deadlines in a fast-paced environment.

Problem-Solving:

• Addressing unexpected challenges, such as last-minute scheduling changes or logistical issues.

Attention to Detail:

• Ensuring accuracy in all tasks, from document preparation to schedule coordination.

Key Skills:

• Administrative Operations
• Administrative Tasks
• Administrative Abilities

Employment Type: Full-time

Department / Functional Area: Administration