Facilities Assistant jobs in United States

About the job Assistant Facilities Manager

1. Produce results as per plans and financial targets through the effective resources.
2. Working with Senior Facilities Manager, manage project development, including project scope, goals, and deliverables.
3. Recommend budget changes where necessary and prepare a draft of project timelines and milestones identifying project dependencies and critical paths.
4. Proactively communicate with Senior FM on the status of the project, subcontractor performance, changes in project scope, and other key information and may also communicate project expectations to team members.
5. Estimate and oversee resources and participants needed to achieve project goals, determine and assess the need for additional staff, and coordinate recruitment of labor as needed.
6. Assist with coordination of schedules.
7. Help with training support.
8. Coach, mentor, and oversee project team members.
9. Effectively communicate project expectations to team members.
10. Help manage or allocate staffing resources needed to complete the job in a timely fashion.
11. Oversee job progress and proactively communicate potential issues or problems.
12. Study and evaluate new maintenance procedures, techniques, and equipment for possible implementation; attend and participate in conferences.
13. Conduct regular facility inspections and implement good practices to improve efficiencies and reduce operating costs.
14. Business Development
15. Establish and maintain effective business relationships with existing customers, suppliers, and subcontractors, ensuring high levels of customer satisfaction.
16. Identify, research, and target new business opportunities.
17. Develop solid quality proposals that meet the requirements of the customers and establish the best possible chance of winning the contract.
18. Propagate the Farnek Way of doing business (Smart & Green).
19. Ensure to reduce customer wait time and develop an engagement plan.
20. Operational
21. Develop, implement, and communicate improved processes, policies, and procedures on a continuous basis seeking out means to maximize efficiency and achieve a greater client satisfaction level.
22. Develop maintenance plans that meet the requirements of the facilities and clients adhering to global standards such as SFG20, RCM, and ECM.
23. Instruct employees on cleaning solutions and functions.
24. Oversee cleaning, maintenance, and repair operations across Operational and Corporate sites, including preventive maintenance, on-call, and repair services.
25. Ensure availability of materials, critical spares, uniforms, and other essential items coordinating with the procurement team.
26. Ensure timely entry of project notes into the database and work with Soft Services Team to ensure they have the information needed for daily client updates for TFM projects.
27. Ensure budgets of all projects are adhered to.
28. Ensure accurate invoicing and collection in the prescribed time.
29. Develop plans and suggestions to increase market share, upsell services.
30. Create a tracker to reduce cost by increasing productivity.
31. HSEQ and Compliance
32. Ensure all safety standards are adhered to, minimizing accident risk.
33. Comply with all U.A.E. Laws and associated governing bodies.
34. Ensure quality is compliant with all international standards especially ISO.