Structural InformationJob number: 10004667
Job title: Ops Specialist: Legal Advisor
Job grade: S6
Group/ BU: Corporate
Division: Regulatory and Legal
Span of control: 0-5
Reports to: Management
REM Functional Area: Legal Risk & Compliance
Core DescriptionTo efficiently handle litigious matters and claims for and against Telkom, provide legal advice in the region in accordance with the Delegation of Authority, as well as assisting and handling matters handed over to duly appointed attorneys in the region.
Job ResponsibilitiesOUTPUT 1Captured Data
- Gather information
- Analyse information
- Open file
- Correct complete data compiled
- Update data on LMS
- Follow up with relevant parties for requested information
- Submit reports to relevant parties within agreed timelines
- File documentation
- Compile Litigation Report, Contingent Liability Report, TFMC Report, High Court Report
OUTPUT 2Established and Maintained Relationships
- Accurately Identify key role players
- Initial contact consciously established and relationships formed
- Relationships were appropriately maintained and cultivated
OUTPUT 3Handled Claims and Litigation
- Receive instruction/ claim
- Open file on LMS
- Investigate and request further information from relevant parties
- Evaluate information
- Determine action
- Draft and Issue letters of demand, summons and other legal processes
- Negotiate settlement of claims with various role players
- Consult with witnesses
- Attend and conduct inspection in loco with witnesses
- Review and vetting of contents of Particulars of Claim, Summons, Pleadings and various legal documents
- Attend pre-trial meetings
- Attend various Courts for trials/ applications/ conciliations
- Appointing of tracing agents
- Processing of payments received on LMS
- Compile required reports
- Monitor payments and follow up with debtors, insurance companies, brokers, sureties on non-payments
- Liaise with Accounts Payable to attend to settling of payments of tax invoices
- Update LMS and close file
OUTPUT 4Instructed and Monitored Attorneys
- Determine the need to appoint Attorney/ Advocate
- Draft Instructing letter
- Prepare file contents for hand over
- Consult with Attorney/Advocate
- Attend inspection in loco with Attorney/Advocate
- Attend trial/ application proceedings with Attorney/ Advocate
- Review and vet legal processes drafted by Attorney/ Advocate
- Monitor Attorneys in accordance with Telkom Policies
- Verify and approve Attorneys accounts
- Follow up on payments from Attorneys
- Liaise with Accounts Payable to attend to settling of Attorney/ Advocates tax invoices
Core CompetenciesFUNCTIONAL KNOWLEDGELegal Procedures; Employment Contract Law; Dispute Resolution Processes; Telkom Procedures; Transport Code; Telkom Structure; Civil/ Criminal Procedure; Telecommunication Legislation; Telkom Policies
Functional SkillsLateral Thinking; Decision Making; Investigation Techniques; Conflict Management; Computer Applications; Negotiation Techniques; Problem Solving; Time Management; Litigating Techniques
ATTITUDES/ LEADERSHIP COMPETENCIESEthical; Persuasive; Assertive; Trustworthy; Patient; Dedicated; Innovative; Accurate; Calm
Education- NQF 6: 3 year Diploma/ National Diploma in Law
Experience- 3 Years relevant experience
Certifications- Admission as practicing Attorney or Advocate
Special Requirements- Valid Drivers license
- Prepared to travel
- Ability to work outside of normal working hours
Additional InformationOutputs (continued):OUTPUT 5Provided Legal Advice
- Receive queries
- Investigate query
- Research query
- Capture matter on LMS
- Interpretation of applicable standards, specifications, policies and procedures and applicable legislation
- Provide legal advice according to appropriate and applicable standards, specifications, policies and procedures and applicable legislation
- Draft and forward legal opinions to relevant role players within agreed time frames
- Compliance with SLA
- Keep abreast with current legislation and updates
- Vetting of agreements
- Provide training to line management on ad hoc basis