Project Coordinator jobs in United Arab Emirates

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Professional

All Job Posting Locations: Dubai, United Arab Emirates

Job Description:

About Vision

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding on the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

We are searching for the best talent for MEA Commercial Project Coordinator - Dubai, UAE

Purpose:

The Commercial Project Coordinator delivers day‑to‑day commercial back‑office and operational services for Vision Care MEA. Responsibilities include PO processing and vendor governance, distributor onboarding and ICD portal management, copy clearance workflow and Veeva submissions, HCC and customer‑complaint support, and delivery of the annual samples program. The role establishes the operating rhythm for the franchise, maintains the centralized collateral library and one‑stop shop for assets, and partners closely with Commercial, Marketing, PED, Compliance, Legal, Finance and Medical/Regulatory teams to ensure compliant execution.

You will be responsible for:

Procurement & vendor management

• Compliantly raise and close purchase orders (POs).
• Manage new vendor creation, vendor extensions and regular vendor governance tasks.
• Act as a point of contact for vendor and procurement inquiries related to Vision Care.

Programs, processes & governance

• Set up and maintain the operating rhythm, governance, and meeting cadence for Vision Care MEA.
• Manage and deliver the annual samples process (planning, approvals, distribution tracking and reconciliation).
• Measure, analyze and report on process metrics to drive continuous improvement.

Cross Functional Support:

• Veeva submission process
• Event Management
• Work in close cooperation with Commercial, Marketing, PED, Compliance, Legal, Finance and Medical/Regulatory teams to align processes and resolve operational issues.
• Maintain a “one‑stop shop” for key portfolios (internal presentations, external presentations, marketing tools) and ensure document version control.

HCC / compliance / Customer complaint

• HCC support to Sales Force for day to day HCC activities
• Customer Complaint process
• Manage post‑HCC activity documentation and archiving.
• Reporting of Brand Protection cases

Commercial back‑office operations

• Maintain a centralized commercial collateral library; ensure all collateral is copy‑approved, up‑to‑date and accessible to stakeholders.
• Manage International Contract Data (ICD) portal for MEA contracts.
• Manage end‑to‑end distributor lifecycle: onboarding, contract renewals, amendments, and terminations.
• Provide timely distributor‑related documentation and support to the commercial organization.

Other

• Event Management
• Travel related support to GM & Line Manager
• Deliver additional tasks and projects as assigned by the line manager.

Qualifications / Requirements:

• BA/BS required (Business, Marketing or similar)
• Fluent English written & Spoken. Additional regional language(s) (e.g., Arabic, Turkish, German, French) desirable.
• 2+ years in similar position (Marketing specialist/ project coordinator)
• At least 2 years of working practice (medical field preferred)
• Demonstrable experience with HCC/ethics processes, PO/procurement workflows, vendor management and analytics desirable
• Strong stakeholder management experience across sales, supply chain and finance functions.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Customer orientation
• Proficient with MS Office (Excel, PowerPoint, Word) and comfortable using CRM/ERP or compliance management systems.

Required Skills:

Preferred Skills:

• Administrative Support
• Business Behavior
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Document Management
• Execution Focus
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Presentation Development
• Process Oriented
• Professional Ethics
• Teamwork
• Travel Planning
• Typing