Emergency Management Specialist jobs in United Arab Emirates

• Work closely with internal stakeholders to develop project timelines
• Collect input from Scheduling and quality and recommend realistic project plan and timeline
• Recommend design standards that ensure cost effectiveness and innovation in conjunction with Development Management
• Obtain approval from the related development and design head
• Coordinate with Development Management on defining the detailed project schedule and cost
• Work closely with Procurement to develop initial project cost estimates
• Challenge assumptions, raise flags and provide expertise to ensure realistic estimates
• Partner with development and design department to assess impact of any changes in design or plans on construction
• Support in developing mitigation and corrective actions once construction is underway
• Inform procurement on any changes in contractor’s scope of work, support procurement in negotiation of updated contract with contractors
• Monitor progress of project works, and develop a risk mitigation plan in case any issues arise
• Provide input on contractor and sub-contractor selection and scope-of work drafting based on inputs from Tendering
• Assess vendor performance, and draft a performance scorecard for all 3rd party service providers
• Manage consultant resources to ensure appropriate and optimal deployment
• Ensure contractors deliver services within scope of work (cost, quality, time)
• Provide contractors with detailed project schedules so that they are aware of critical milestones
• Maintain and update all project related documents, especially ones that are filled on-site
• Support in final handover to Asset Management department with all documents
• Responsible for safety and environmental compliance at project sites
• Provide input to Infrastructure and Government Relations department to obtain licenses and permits for construction, and anticipate any delays that might be caused
• Assist Audit and Accounting departments in audits and project accounting activities
• Provide input for setting up cross-functions SLAs, ensure compliance of the function with SLAs
• Contribute to the generation of lessons learned on all projects to prevent reoccurrence of the same risks on future projects
• Manage project portfolio within approved budget, schedule and quality in accordance with development guidelines and consistent with ALDAR/Government goals.
• Coordinate closely with internal and external stakeholders on all issues related to additional requests and modifications from the start of construction to the hand-over of developments to end users
• Manage all project activities related to infrastructure and ensure compliance with ALDAR requirements and authorities’ standards
• Monitor all project schedules and cash flows for adherence to original schedule and budget and ensure progress is accurately reported to management
• Identify deviations from plan and initiate mitigation actions to compensate for deviations in close alignment with Development Management
• Establish and improve network with Government entities for smooth processing of licenses and permits
• Manage project progress revenue (VOWD) in accordance with targets to achieve overall KPIs

Qualification And Experience
RELATED YEARS OF EXPERIENCE
Min of 14+ years of experience in project management oversight in a real estate company with annual revenue of at least AED 2 billion.
YOE IN MANAGERIAL POSITION
Min of 6+ years in a related managerial position
Field Of Experience

• Proven experience of managing construction for developments with CAPEX 4-6 billion AED.
• Strong knowledge and exposure to the GCC real estate market
• Proven expertise in contractor management having managed construction contracts worth at least AED 200 million

Technical And Interpersonal Skills
HSE champion with a proven track record < 2% safety incidents

• Excellent project management skills having managed construction projects of at least AED 100 million in value
• Ability to manage large teams of at least 50 people
• Ability to manage more than one project at a time; plan and execute tasks as per project schedule and budget
• Strong conflict resolution and management skills for resolving conflicts on the field

Project management involves planning, executing, and overseeing projects to achieve specific goals within defined constraints, such as time, budget, and resources.

Key Responsibilities

1. Project Planning: Defining project scope, objectives, and deliverables; developing a project plan that outlines tasks, timelines, and resource allocations.
2. Resource Management: Identifying and securing necessary resources, including team members, equipment, and budget.
3. Risk Management: Identifying potential risks, assessing their impact, and developing mitigation strategies to minimize disruptions.
4. Stakeholder Engagement: Communicating with stakeholders to keep them informed of project progress, gather feedback, and manage expectations.
5. Execution and Monitoring: Leading the project team in executing the project plan while monitoring progress, adjusting as necessary, and ensuring quality standards are met.
6. Performance Reporting: Tracking key performance indicators (KPIs) and reporting on project status to stakeholders and management.
7. Change Management: Managing changes to the project scope or plan, ensuring that any adjustments are documented and communicated.
8. Closure and Evaluation: Completing all project tasks, obtaining stakeholder approval, and conducting a post-project evaluation to identify lessons learned.

Methodologies

1. Waterfall: A linear, sequential approach where each phase must be completed before the next begins. Ideal for projects with well-defined requirements.
2. Agile: An iterative approach that allows for flexibility and adaptation throughout the project. Commonly used in software development.
3. Scrum: A framework within Agile that emphasizes collaboration, short sprints, and regular feedback loops to drive continuous improvement.
4. Lean: Focuses on maximizing value while minimizing waste, often used in manufacturing and process improvement projects.
5. Six Sigma: A data-driven methodology aimed at improving quality by identifying and eliminating defects in processes.

Skills

1. Leadership: The ability to lead and motivate a team, fostering collaboration and a positive work environment.
2. Communication: Strong verbal and written communication skills for effectively conveying information to stakeholders.
3. Time Management: The ability to prioritize tasks and manage time efficiently to meet deadlines.
4. Problem-Solving: Analytical skills to identify issues and develop effective solutions.
5. Negotiation: Skills to negotiate contracts, resources, and timelines with stakeholders.
6. Risk Management: Proficiency in identifying, assessing, and mitigating project risks.
7. Financial Acumen: Understanding of budgeting, financial forecasting, and resource allocation.
8. Adaptability: Flexibility to adjust plans and strategies based on changing circumstances or stakeholder needs.