Management Assistant jobs in United Arab Emirates

Are you an experienced Assistant who thrives in an international environment? Are you self-driven, and do you have excellent communication skills? Then this opportunity to join Management Assistant could be the perfect next step for you!

We are looking for a proactive person with strong organizational and administrative skills who wants to make a difference for people, helping them realize healthy and comfortable lives. At OMRON Healthcare, we want to create an environment where we minimize the current medical impact of certain conditions on people's daily lives and create more room for quality of life. Each of our actions and products pursues this mission and is a step towards improving people's lives around the world.

Location: Dubai

Employment Type: Part time

Key Responsibilities:

1. Provide proactive secretarial/administrative support to the designated Commercial Director, using existing administrative systems and considering procedures. This includes filling out all office documents.
2. Manage office facilities, ensuring cleanliness, and maintaining stationery and pantry supplies.
3. Arrange/coordinate appointments, conferences, meetings, and some events.
4. Assist Commercial Director in operational tasks like insurance renewals, trade license renewals, and office regulatory filings.
5. Arrange business travel, hotel reservations, and air tickets in line with the Omron Healthcare Business Travel Policy.
6. Prepare expense reports.
7. Assist in projects and, upon demand of designated Management, manage and follow up on projects independently.
8. Screen and process direct emails, calls, and correspondence for the designated Commercial Director; prepare and document meeting minutes.

The ideal candidate will have:

1. A higher vocational/professional education (bachelor's degree).
2. 2-4 years of relevant recent experience within a fast-paced international organization.
3. Excellent in English, both written and verbal.
4. Outstanding knowledge of Microsoft Office with great organizational and administrative skills.
5. Pro-active attitude with strong cultural awareness.
6. Excellent communication skills and capability of handling confidential information.

What can OMRON offer you:

1. International, inclusive, and flexible working environment.
2. Opportunities to join trainings and courses for your personal and professional development.
3. Competitive primary and secondary employment benefits package.
4. Healthy Living Program unlimited access 1:1 session with psychologists, uplifting group sessions, and empowering self-guided care via OpenUp.
5. Possibility to work from abroad max. 12 weeks per year.
6. Hybrid working and budget to help set up your home office space.

Note:

1. A valid work permit in Dubai is required for this position.