Admin Assistant jobs in United States

We are seeking aproactive, organized, and friendly Receptionist / Administrative Supportto join our growing team. This role is ideal for someone who enjoys being the face of the office while also supporting structured administrative processes behind the scenes. The receptionist duties will be the core responsibility, while administrative support tasks will complement your role.

Key Responsibilities :

• Greet and welcome guests, clients, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls and respond to general inquiries.
• Manage incoming and outgoing packages: receive, log, scan, and distribute parcels appropriately.
• Maintain the cleanliness and professional appearance of the reception area and shared office spaces.
• Monitor and manage inventory of office supplies, placing orders as needed to ensure availability.
• Coordinate with maintenance or service providers when issues arise in the office environment.
• Ensure the front desk area is organized and functional at all times.
• Accurately complete digital and paper-based forms for internal and external use.
• Input, verify, and update data across CRM systems, spreadsheets, and databases.
• Maintain structured digital files with attention to confidentiality and accuracy.
• Support document processing tasks such as scanning, formatting, filing, and archiving.
• Create and edit Microsoft Word documents; compile reports using Excel.
• Assist in coordinating task follow-ups, collecting approvals, and team communications.
• Ensure all assigned administrative responsibilities are executed efficiently and on time.

Skills

Required Skills & Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Excel (basic formulas, formatting), Microsoft Word, and Google Workspace tools.
• Fast and accurate typing and data entry skills.
• Basic understanding of digital forms, filing systems, and office software.
• Ability to multitask and prioritize in a fast-paced environment.
• Prior experience in receptionist or administrative support roles is a plus, but not mandatory.

What We Offer

• A warm and collaborative work environment.
• Opportunities for professional development in office operations and administrative tools.
• Flexible working options and clearly structured task expectations.
• Potential career progression into wider operational or administrative roles within the organization.