Executive Assistant jobs in Singapore

The Executive Assistant to the CEO provides high-level administrative and operational support to ensure the smooth and efficient functioning of the CEO’s office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a key liaison between the CEO and internal/external stakeholders, supporting both professional and, where required, personal matters.

• Manage and coordinate the CEO’s calendar, appointments, meetings, and travel arrangements to optimize time and priorities
• Organize and prepare detailed agendas, presentations, reports, and briefing materials that support effective meetings and strategic decisions
• Conduct research and compile relevant information to inform and support the CEO’s strategic decision-making processes
• Coordinate logistics and follow-ups for internal and external meetings to ensure seamless communication and execution
• Handle confidential and sensitive information with the highest level of discretion to maintain trust and professionalism
• Support event planning, business functions, and company engagements to enhance organizational presence and stakeholder relations
• Act as a primary point of contact between the CEO and stakeholders at all levels, facilitating clear and timely communication
• Assist with ad-hoc projects and administrative tasks to maintain smooth daily operations and respond to emerging needs
• Provide occasional personal assistance to the CEO as required, demonstrating flexibility and responsiveness

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant tools to efficiently produce documents and manage communications
• Strong multitasking and organizational capabilities to manage competing priorities effectively
• Excellent verbal and written communication skills to engage stakeholders clearly and professionally
• High level of professionalism, discretion, and confidentiality to safeguard sensitive information
• Ability to work independently while maintaining strong collaboration with the team to achieve shared goals

Interested candidates, please submit your application for a confidential chat.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Keith Wong (R24125987)