Administrative Assistant jobs in Singapore

A leading and fun F&B company with presence over 10 years in Singapore is seeking to hire an Administrative Assistant role in the head office. Part Time and Full Time Role available.

Job Title: Administrative Assistant

Job Summary:
We are seeking a highly organized and proactive Office Administrator & Personal Assistant to provide comprehensive administrative support to the Directors and ensure the efficient operation of the office. The ideal candidate will handle a wide range of tasks, from managing schedules and travel arrangements to overseeing office operations and assisting various departments.

Key Responsibilities:

1. Personal Assistant Duties:
   1. Manage and maintain Directors' calendars, including scheduling meetings and appointments.
   2. Book flights, accommodations, transportation, and manage travel and health insurance for the Directors.
   3. Sort and clear Directors’ emails and posts, ensuring timely responses.
2. Office Administration Duties:
   1. Act as the main point of contact for all office-related matters.
   2. Order and manage office supplies, including stationery and pantry essentials.
   3. Ensure the office is well-organized and maintained in a clean and presentable condition.
   4. Maintain a comprehensive contact list for all office-related matters.
   5. Compile and update a list of all licenses and insurance policies.
   6. Order hampers, gifts, and bouquets for special occasions as requested.
3. Finance & Administrative Support:
   1. Assist the finance team with filing and record-keeping.
   2. Manage cash banking processes and assist in chasing payments.
   3. Attend calls and direct them to the relevant persons.
4. Marketing & Stock Management Support:
   1. Assist the marketing team with printing, laminating, and other administrative tasks.
   2. Participate in stock-taking activities as required.
5. General & Ad Hoc Tasks:
   1. Handle any additional duties assigned by the Directors or other team members.
   2. Proactively identify ways to improve office efficiency and streamline administrative processes.

Skills & Qualifications:

• Proven experience as an Office Administrator or Personal Assistant.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and prioritize tasks effectively.

Perks:

• 5-day work week, 9am to 6pm.
• Office is conveniently located near Raffles Place MRT & Telok Ayer MRT.
• Staff Meals Provided.